Datamolino
6.2/10Datamolino is a cloud tool that pulls data from bills, receipts and bank statements and sends it to Xero, QuickBooks Online and FreeAgent, for bookkeepers and small businesses.
Data last updated November 2026 · Our methodology
Overview
Datamolino is a pre-accounting data capture service run by Datamolino s.r.o., a Bratislava company. Users send supplier bills, sales invoices and receipts by email, upload or phone photo. Datamolino reads totals or individual line items, splits batched PDFs, applies saved coding rules, and exports the result to the accounting system. Approval workflows are included: you set approval stages, approvers get reminders, and they can sign off on the web or in the mobile app. A separate bank statement converter turns PDF statements into transaction rows ready for import. The company also offers a capture API with webhooks and says it is ready for Peppol e-invoicing. Its main connections are Xero, QuickBooks Online and FreeAgent. Pricing is in GBP, excludes VAT and is charged monthly. Business plans cover one company and unlimited users, running from £17 for 100 documents to £55 for 500. Practice plans for accounting firms set a monthly minimum of £39 to £500 that works as processing credit across unlimited client companies, with per-document and per-page rates that fall as you move up. Reviewers like that line-item descriptions cost nothing extra, which some say is a reason they picked it over Dext. Datamolino is not an accounting ledger and cannot pay suppliers. Users also report occasional OCR or supplier-matching errors that need checking, and slower response times outside Europe, where the service is hosted.
Our Rating
Who Datamolino is best for
Best software for Accountants and BookkeepersGood fit
Practice plans give firms unlimited client companies and users with volume-based per-document rates.
Business plans start at £17 a month for one company with unlimited users.
Less suited
Approval workflows help with bill intake, but supplier payments and the ledger have to be handled in other tools.
Pros & Cons
Pros
- Line-item description extraction costs nothing extra, which reviewers name as a reason they chose it over Dext.
- Every business plan includes unlimited users and invoice approvals.
- Practice plans cover unlimited client companies, and per-document rates fall as volume grows.
- Reviewers repeatedly praise how quickly support responds.
- Bank statement conversion is available on its own, priced per page.
Cons
- OCR and supplier matching sometimes get things wrong, so output needs checking before export.
- Users outside Europe report slower response times because the service is hosted in Europe.
- No annual pricing is published, and unused monthly credit does not roll over.
- It does not pay suppliers and has no ledger, so a separate accounting system is required.
- There is no confirmation step before deleting documents.
Key Features
Not included
- Payroll
- General Ledger
Datamolino Pricing
Start
- 1 company
- Unlimited users
- Invoice approvals
- Extra documents £0.25 each
- 100 bills and receipts per month
Build
- 1 company
- Unlimited users
- Invoice approvals
- Extra documents £0.25 each
- 250 bills and receipts per month
Practice LAUNCH
- £0.26 per bill or receipt
- £0.60 per bank statement page
- Unlimited client companies and users
- £39 monthly minimum used as processing credit
Grow
- 1 company
- Unlimited users
- Invoice approvals
- Extra documents £0.22 each
- 500 bills and receipts per month
Practice SCALE
- £0.20 per bill or receipt
- £0.55 per bank statement page
- Unlimited client companies and users
- £135 monthly minimum used as processing credit
Practice EXPAND
- £0.16 per bill or receipt
- £0.45 per bank statement page
- Unlimited client companies and users
- £500 monthly minimum used as processing credit
Frequently Asked Questions
Yes. Business and practice plans both come with a 14-day free trial, and no payment details are needed.
The main connections are Xero, QuickBooks Online and FreeAgent, and the site links to a longer list. There is also a capture API with webhooks.
On business plans, extra bills and receipts cost £0.25 each, or £0.22 on Grow. Unused credit does not carry over to the next month.
You pay a monthly minimum of £39, £135 or £500, which works as processing credit. You can add unlimited client companies and users, and anything beyond the credit is billed at that tier's per-document and per-page rates.
No. Prices are shown in GBP and VAT is added on top.
If you process 1,000 or more documents a month, Datamolino asks you to contact it for volume or partner pricing.
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