actiTIME
6.3/10actiTIME is time-tracking and project-cost software for small and mid-sized teams. It tracks billable hours, task progress, budgets, and leave, and is available in the cloud or self-hosted.
Data last updated November 2026 · Our methodology
Overview
actiTIME combines a timesheet tool with lightweight project and task management. Teams log hours against customers, projects, and tasks in a weekly timesheet, a calendar view, or a Chrome extension. Managers compare tracked time with estimates, separate billable from non-billable work, review cost and revenue reports, and generate invoices. A newer Kanban view lets users drag tasks between status columns, filter by priority or custom fields, and edit tasks in bulk. Mobile apps are available for iOS and Android. The tool suits agencies, consultancies, and small professional-services firms that bill by the hour and want time data tied closely to project budgets. It is not built for shift-based or field workforces. actiTIME Online is free for up to 3 users with limited functionality. Paid plans cost 6 USD per user per month billed yearly for up to 40 users, 5 USD for 41 to 200 users, and a negotiated flat fee for larger teams. Billing is based on active users, and nonprofits can request discounts. A self-hosted edition is sold as a one-time license, and major upgrades cost 100 percent of the original price. The self-hosted price is not published. Native integrations are limited to QuickBooks, Zapier, the Chrome plugin, and the sister product actiPLANS for leave and scheduling. An API is also available. The main drawback is that it remains a time tracker first. Reviewers mention a dated interface, limited task and project management depth, no Gantt view found, and few native integrations compared with full project management suites.
Our Rating
Who actiTIME is best for
Good fit
Billable-hour tracking, cost reports, and invoicing fit client-billing agencies.
Tracking time against estimates and producing billing reports suit hourly consulting work.
A free tier for 3 users and low per-user pricing suit small teams.
Less suited
The free plan covers solo users, but its functionality is limited.
- Mid-Market6/10
Volume pricing up to 200 users helps, but integrations are limited.
Self-hosting and flat-fee pricing exist, but integration and PM depth are thin.
Pros & Cons
Pros
- Low per-user price, falling to 5 USD per user per month above 40 users, plus a free plan for up to 3 users.
- Detailed billable and non-billable time tracking, with reports comparing actual time against estimates.
- Can be self-hosted, with direct database access, for organisations that keep data on their own servers.
- Pairs with actiPLANS for leave, PTO, and shift scheduling in a connected system.
- Reviewers on Software Finder give ease of use and support high marks (about 9 out of 10).
Cons
- Few native integrations: only QuickBooks, Zapier, the Chrome plugin, and actiPLANS are listed.
- Reviewers describe the interface as dated and cluttered.
- Task and project management is shallow compared with dedicated PM suites, and no Gantt view was found.
- Invoicing and reporting have gaps, including no saved recurring invoice items, according to reviewers.
- Self-hosted major upgrades cost the full original license price again.
Key Features
actiTIME Pricing
Online (1-40 users)
or $72/user/year
- Billed on active users
- 6 USD per user per month billed yearly
- Integrations with QuickBooks, Zapier, actiPLANS, and the Chrome plugin
Self-Hosted
- One-time payment
- Windows or Unix server
- API and direct database access
- Free minor upgrades; major upgrades cost 100% of the original price
Frequently Asked Questions
Yes. actiTIME Online is free for up to 3 users with limited functionality, and no credit card is needed to start.
Pricing is per active user (regular users, managers, and admins) and billed yearly. It is 6 USD per user per month for up to 40 users, 5 USD for 41 to 200 users, and a fixed fee for larger teams. Users added mid-cycle are prorated.
Yes. The self-hosted edition is a one-time purchase for Windows or Unix servers and includes API and direct database access. Minor upgrades are free, and major upgrades cost 100 percent of the original price.
The vendor lists QuickBooks, Zapier, a Chrome plugin, and actiPLANS. An API guide is also available.
Yes. Nonprofits can request discounted rates from actiTIME.
Not really. Reviews note it lacks GPS tracking and geofencing and is not designed for production floor time clock workflows.
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