actiTIME vs Zoho Projects Comparison
Compare actiTIME vs Zoho Projects features, pricing, and more.
Last updated: November 2026
actiTIME
6.3/10
actiTIME is time-tracking and project-cost software for small and mid-sized teams. It tracks billable hours, task progress, budgets, and leave, and is available in the cloud or self-hosted.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | A actiTIME | Z Zoho Projects |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 7.3/10 |
| Analytics | 7/10 | 7/10 |
| Cost | 8/10 | 9/10 |
| Customization | 6/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Integration | 4/10 | 7/10 |
| Scalability | 6/10 | 7/10 |
| Security | 6/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $5/user/mo Online (41-200 users) | $4/user/mo Premium |
| Estimated cost for 10 users | $60/mo Online (1-40 users) | Contact for pricing |
| Features | ||
| App integrations | ||
| Kanban boards | ||
| Reporting | ||
| Task lists | ||
| Task management | ||
| Time tracking | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Gantt charts | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
actiTIME vs Zoho Projects cost by team size
actiTIME and Zoho Projects cost the same at 1 user; Zoho Projects costs less at 5 users.
| Team size | actiTIME | Zoho Projects |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | $30/moOnline (1-40 users) | FreeFree |
| 10 users | $60/moOnline (1-40 users) | Contact for pricing |
| 25 users | $150/moOnline (1-40 users) | Contact for pricing |
| 50 users | $250/moOnline (41-200 users) | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
AWhy choose actiTIME
- Higher Ease of Use score (7/10 vs 6/10)
- Higher Support score (7/10 vs 6/10)
ZWhy choose Zoho Projects
- Higher Integration score (7/10 vs 4/10)
- Higher Customization score (8/10 vs 6/10)
- Better fit for enterprise (6/10 vs 4/10)
- Better fit for mid-market (8/10 vs 6/10)
Pros & Cons
AactiTIME
Pros
- Low per-user price, falling to 5 USD per user per month above 40 users, plus a free plan for up to 3 users.
- Detailed billable and non-billable time tracking, with reports comparing actual time against estimates.
- Can be self-hosted, with direct database access, for organisations that keep data on their own servers.
- Pairs with actiPLANS for leave, PTO, and shift scheduling in a connected system.
- Reviewers on Software Finder give ease of use and support high marks (about 9 out of 10).
Cons
- Few native integrations: only QuickBooks, Zapier, the Chrome plugin, and actiPLANS are listed.
- Reviewers describe the interface as dated and cluttered.
- Task and project management is shallow compared with dedicated PM suites, and no Gantt view was found.
- Invoicing and reporting have gaps, including no saved recurring invoice items, according to reviewers.
- Self-hosted major upgrades cost the full original license price again.
ZZoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 6.3/10 for actiTIME. The largest gap is in Integration: 4/10 for actiTIME and 7/10 for Zoho Projects.
Yes, both actiTIME and Zoho Projects have a free plan.
Zoho Projects is the better fit for enterprise: we rate it 6/10 for them, against 4/10 for actiTIME.
