Monday.com vs Zoho Projects Comparison
Compare Monday.com vs Zoho Projects features, pricing, and more.
Last updated: November 2026
monday CRM
7.4/10
Sales CRM built on the monday.com work platform, with pipeline, lead and contact boards, email tracking, sequences and AI sales agents, for small and mid-sized sales teams.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.4/10 | 7.3/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 7/10 |
| Analytics | 7/10 | 7/10 |
| Cost | 6/10 | 9/10 |
| Customization | 8/10 | 8/10 |
| Ease of Use | 8/10 | 6/10 |
| Scalability | 7/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $18/user/mo Basic | $4/user/mo Premium |
| Estimated cost for 10 users | $180/mo Basic | Contact for pricing |
| Features | ||
| Marketing Automation | Not listed | |
| Collaboration | Not listed | |
| Lead Management | Not listed | |
| Integrations | Not listed | |
| Sales Automation | Not listed | |
| Opportunity Management | Not listed | |
| Contact Management | Not listed | |
| Reporting & Analytics | Not listed | |
| Mobile Access | Not listed | |
| Task management | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
| Reporting | Not listed | |
| App integrations | Not listed | |
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Task lists | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
monday CRM vs Zoho Projects cost by team size
Zoho Projects costs less at 5 users.
| Team size | monday CRM | Zoho Projects |
|---|---|---|
| 1 user | Contact for pricing | FreeFree |
| 5 users | $90/moBasic | FreeFree |
| 10 users | $180/moBasic | Contact for pricing |
| 25 users | $450/moBasic | Contact for pricing |
| 50 users | $900/moBasic | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose monday CRM
- Higher Ease of Use score (8/10 vs 6/10)
- Higher Integration score (8/10 vs 7/10)
Why choose Zoho Projects
- Has a free plan (monday CRM does not)
- Higher Cost score (9/10 vs 6/10)
- Better fit for freelancers (6/10 vs 3/10)
- Better fit for small business (9/10 vs 7/10)
Pros & Cons
monday CRM
Pros
- Uses the same flexible board model as monday work management, so teams already on monday.com can link sales pipelines to project delivery.
- Built-in AI agents score and enrich leads, flag stalled deals and summarize calls without a separate tool.
- Gmail and Outlook sync fills CRM fields from emails automatically, which cuts manual data entry for reps.
- Strong review scores of about 4.6 on G2 and 4.7 on Capterra, according to third-party summaries.
Cons
- Three-seat minimum and bucketed seats mean small teams pay for seats they do not use, and there is no free plan.
- Basic is very restricted, with one dashboard, 1,000 contacts and five columns per board, which pushes most teams to Standard or Pro.
- G2 reviewers often say it lacks features found in dedicated sales CRMs, especially native calling, texting and template automation.
- Email sequences and mass emails are reserved for Pro, and monthly billing costs much more than annual billing (41 versus 28 USD per seat on Pro).
Zoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects has a free plan; monday CRM does not list one.
Zoho Projects is the better fit for freelancers: we rate it 6/10 for them, against 3/10 for monday CRM.
