OnePlan vs Smartsheet: Complete Comparison (2026)
An in-depth comparison of OnePlan and Smartsheet to help you choose the right tool for your business.
Last updated: November 2026
OnePlan
7/10
OnePlan is a strategic portfolio and work management platform built on the Microsoft cloud for PMOs and enterprises that manage projects, resources, and budgets.
Smartsheet
6.8/10
Spreadsheet-based work management platform that teams and enterprises use to plan projects, automate workflows, and report on portfolios.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7/10 | 6.8/10 |
| Cost | 5/10 | 4/10 |
| Ease of Use | 5/10 | 6/10 |
| Analytics | 8/10 | 7/10 |
| Customization | 8/10 | 8/10 |
| Scalability | 8/10 | 9/10 |
| Support | 7/10 | 6/10 |
| Integration | 9/10 | 7/10 |
| Security | 7/10 | 9/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $10/user/mo Basic | $12/user/mo Pro |
| Estimated cost for 10 users | $100/mo Basic | $120/mo Pro |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| Dashboards | ||
| Kanban boards | ||
| Reporting | ||
| Task management | ||
| Timeline view | ||
| Workflow automation | ||
| Client collaboration | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Time tracking | Not listed | |
OnePlan vs Smartsheet cost by team size
Smartsheet costs less at 1 user; OnePlan costs less from 5 users.
| Team size | OnePlan | Smartsheet |
|---|---|---|
| 1 user | $50/moBasic | $12/moPro |
| 5 users | $50/moBasic | $60/moPro |
| 10 users | $100/moBasic | $120/moPro |
| 25 users | $250/moBasic | $600/moBusiness |
| 50 users | $500/moBasic | $1,200/moBusiness |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose OnePlan
- Lower estimated cost for 10 users: $100/mo vs $120/mo
- Higher Integration score (9/10 vs 7/10)
- Higher Cost score (5/10 vs 4/10)
Why choose Smartsheet
- Higher Security score (9/10 vs 7/10)
- Higher Ease of Use score (6/10 vs 5/10)
- Better fit for small business (5/10 vs 3/10)
- Better fit for startups (4/10 vs 2/10)
Pros & Cons
OnePlan
Pros
- The integration catalog lists more than 40 connectors, covering Microsoft Project, Planner, Azure DevOps, Jira, Smartsheet, Workday, and SAP.
- Reviewers praise how configurable the workflows and templates are, which suits PMOs whose processes keep changing.
- Capacity and resource planning with utilization views is a widely cited strength.
- Viewing OnePlan OData in Power BI does not require a OnePlan license, which lowers the cost of sharing reports.
- The Basic entry price of 10 dollars per user per month is low for portfolio software.
Cons
- Roadmaps, resource and financial planning, scenarios, automation, and audit logs are Enterprise-only, and Enterprise has no public price.
- Reviewers report final quotes well above what they first expected.
- Setup and configuration have a learning curve, and onboarding can be slow.
- Advanced report layouts often need extra Power BI work.
- Basic is billed annually only and requires at least five users.
Smartsheet
Pros
- The spreadsheet grid feels familiar to Excel users and supports strong formulas across sheets.
- One sheet can be viewed as a grid, Gantt chart, board or calendar.
- Its compliance record is strong, including SOC 2, ISO 27001, ISO 42001, FedRAMP and HIPAA support under a BAA on Enterprise.
- Dashboards can be shared with stakeholders who cannot open the underlying sheets.
- Bi-directional Jira and Salesforce connectors plus a well-documented API suit larger IT estates.
Cons
- There is no free plan, and reviewers on Capterra repeatedly call pricing high and restrictive for small teams.
- The 2024 to 2025 move to paid Member licensing ended free collaborators and raised costs for many existing customers.
- Advanced automations are complex to set up, according to reviewers.
- Key capabilities such as Dynamic View, Data Shuttle and Resource Management are sold as extra-cost add-ons or held for top tiers.
- Some users report slow dashboards and performance problems on large sheets.
- Pro allows 250 automations per month and caps teams at 10 Members.
Not sold on either?
Frequently Asked Questions
OnePlan scores higher on our Project Management criteria: 7/10 against 6.8/10 for Smartsheet. The largest gap is in Integration: 9/10 for OnePlan and 7/10 for Smartsheet.
OnePlan costs less for 10 users: about $100/mo on its Basic plan, against about $120/mo on its Pro plan for Smartsheet, billed monthly.
No, neither OnePlan nor Smartsheet lists a free plan.
Smartsheet is the better fit for government: we rate it 8/10 for them, against 6/10 for OnePlan.
