Google Sheets vs SmartTask: Complete Comparison (2026)
An in-depth comparison of Google Sheets and SmartTask to help you choose the right tool for your business.
Last updated: November 2026
Google Sheets
7.2/10
Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
SmartTask
6.7/10
SmartTask is a work management platform that combines projects, time tracking, a client portal and a sales CRM for agencies and client delivery teams.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.2/10 | 6.7/10 |
| Cost | 9/10 | 9/10 |
| Ease of Use | 8/10 | 7/10 |
| Analytics | 6/10 | 6/10 |
| Customization | 8/10 | 7/10 |
| Scalability | 4/10 | 5/10 |
| Support | 5/10 | 8/10 |
| Integration | 7/10 | 5/10 |
| Security | 7/10 | 5/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | €7/user/mo Business Starter | $6/user/mo Premium |
| Estimated cost for 10 users | €211/mo Business Plus | Free Free Forever |
| Features | ||
| Spreadsheet interface | Not listed | |
| File sharing | ||
| Client collaboration | ||
| App integrations | ||
| Task lists | ||
| Gantt charts | ||
| Timeline view | ||
| Time tracking | ||
| Workflow Automation | ||
| Kanban boards | ||
| Collaboration tools | ||
| Team messaging | Not listed | |
| Scheduling | Not listed | |
| Task management | Not listed | |
| Dashboards | Not listed | |
| Whiteboards | Not listed | |
| Reporting | Not listed | |
Which One Should You Choose?
Why choose Google Sheets
- Higher Integration score (7/10 vs 5/10)
- Higher Security score (7/10 vs 5/10)
Why choose SmartTask
- Has a free plan (Google Sheets does not)
- Higher Support score (8/10 vs 5/10)
- Higher Scalability score (5/10 vs 4/10)
- Includes Gantt charts, which Google Sheets lacks
- Includes Time tracking, which Google Sheets lacks
Pros & Cons
Google Sheets
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
SmartTask
Pros
- The free plan has no cap on users, projects or guests, which is unusually generous for small teams.
- Paid plans are cheap at 6 and 11 USD per user per month on yearly billing.
- It combines project management, a sales CRM, a client portal and billable time tracking in one tool, so agencies need fewer separate apps.
- Reviewers on G2 and Capterra often praise how quickly new users learn it and how responsive support is.
Cons
- Capterra reviewers say the interface looks dated and the app can be slow to start.
- Reviewers report bugs and slowdowns, particularly in the mobile app.
- Timeline view, dashboards and time tracking require the Business plan.
- No whiteboard view and no two-way Google Calendar sync, according to reviewers.
- The vendor is very small, about 9 to 50 staff, which may concern larger buyers.
