Google Sheets
7.2/10Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
Data last updated November 2026 · Our methodology
Overview
Google Sheets is Google's cloud spreadsheet and comes as part of Google Workspace. Several people can edit and comment on the same sheet at once, and version history lets you restore earlier copies. Teams that use it for project management usually start from the built-in project management or event-planning templates. They use smart chips to tag people, files and dates, format ranges as tables, and assign tasks through comments. Some paid Workspace editions also include a timeline view that shows rows with dates as a schedule. Conditional notifications can email people when rules are met, such as a new row being added. Gemini can build tracking sheets, write formulas and analyse data on higher Workspace tiers. Connected Sheets brings BigQuery or Looker data into a spreadsheet, and Marketplace add-ons connect tools like Salesforce and Asana. Pricing follows Workspace seat plans. In euros on annual billing, Business Starter is 6.80, Standard is 13.60 and Plus is 21.10 per user per month. Business plans are capped at 300 users, and Enterprise is quoted by sales. Sheets suits freelancers and small teams who already use Google Workspace and want a flexible tracker that costs nothing extra. Its main limitation is that it is not a project management tool. It has no native Gantt charts with dependencies, no Kanban boards, no time tracking and no automatic deadline alerts. Reviewers also say large shared sheets become slow and easy to break.
Our Rating
Who Google Sheets is best for
Good fit
Simple, inexpensive and flexible for tracking personal work and sharing it with clients.
Works well for light project tracking when the team already pays for Workspace.
Quick to set up from templates, though teams tend to outgrow it.
Less suited
Strong data connectors, but it lacks the portfolio and dependency management that dedicated project management tools provide.
Pros & Cons
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
Key Features
Google Sheets Pricing
Business Plus
or €253/user/year
- Timeline view in Sheets
- 5 TB pooled storage per user
- Meet calls with up to 500 participants
- Gemini across Workspace apps, including Sheets
Business Standard
or €163/user/year
- Timeline view in Sheets
- 2 TB pooled storage per user
- Gemini in Gmail, Docs, Meet and more
- Meet calls with up to 150 participants
Business Starter
or €82/user/year
- Annual commitment price
- 30 GB pooled storage per user
- Gemini in Gmail and the Gemini app
- Meet calls with up to 100 participants
Enterprise
- No user limit
- Enterprise-grade security
- 5 TB per user, with more on request
- Meet calls with up to 1000 participants
Frequently Asked Questions
Some paid Workspace editions, including Business Standard and Business Plus, have a timeline view. Sheets has no native Gantt chart with task dependencies.
Sheets is not sold on its own. It comes with Google Workspace seats, which on annual billing cost 6.80, 13.60 or 21.10 euros per user per month for Starter, Standard and Plus. Enterprise pricing is quoted by sales.
A single document is capped at 10 million cells. Connected Sheets lets you analyse larger BigQuery datasets.
Yes. Marketplace add-ons connect Sheets to tools such as Salesforce, Intuit and Asana, and developers can build custom integrations with Google's developer tools.
The Business Starter, Standard and Plus plans can be bought for up to 300 users. Enterprise has no user limit.
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