actiTIME vs Google Sheets: Complete Comparison (2026)
An in-depth comparison of actiTIME and Google Sheets to help you choose the right tool for your business.
Last updated: November 2026
actiTIME
6.3/10
actiTIME is time-tracking and project-cost software for small and mid-sized teams. It tracks billable hours, task progress, budgets, and leave, and is available in the cloud or self-hosted.
Google Sheets
7.2/10
Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
Feature-by-Feature Comparison
| Feature | A actiTIME | G Google Sheets |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 7.2/10 |
| Cost | 8/10 | 9/10 |
| Ease of Use | 7/10 | 8/10 |
| Analytics | 7/10 | 6/10 |
| Customization | 6/10 | 8/10 |
| Scalability | 6/10 | 4/10 |
| Support | 7/10 | 5/10 |
| Integration | 4/10 | 7/10 |
| Security | 6/10 | 7/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | $5/user/mo Online (41-200 users) | €7/user/mo Business Starter |
| Estimated cost for 10 users | $60/mo Online (1-40 users) | €211/mo Business Plus |
| Features | ||
| Kanban boards | ||
| Time tracking | ||
| App integrations | ||
| Task lists | ||
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Reporting | Not listed | |
| Spreadsheet interface | Not listed | |
| Task management | Not listed | |
| Timeline view | Not listed | |
| Workflow automation | Not listed | |
actiTIME vs Google Sheets cost by team size
| Team size | actiTIME | Google Sheets |
|---|---|---|
| 1 user | FreeFree | €21/moBusiness Plus |
| 5 users | $30/moOnline (1-40 users) | €106/moBusiness Plus |
| 10 users | $60/moOnline (1-40 users) | €211/moBusiness Plus |
| 25 users | $150/moOnline (1-40 users) | €528/moBusiness Plus |
| 50 users | $250/moOnline (41-200 users) | €1,055/moBusiness Plus |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
AWhy choose actiTIME
- Has a free plan (Google Sheets does not)
- Higher Scalability score (6/10 vs 4/10)
- Higher Support score (7/10 vs 5/10)
- Includes Kanban boards, which Google Sheets lacks
- Includes Time tracking, which Google Sheets lacks
GWhy choose Google Sheets
- Higher Integration score (7/10 vs 4/10)
- Higher Customization score (8/10 vs 6/10)
- Better fit for freelancers (8/10 vs 6/10)
- Better fit for remote teams (7/10 vs 5/10)
Pros & Cons
AactiTIME
Pros
- Low per-user price, falling to 5 USD per user per month above 40 users, plus a free plan for up to 3 users.
- Detailed billable and non-billable time tracking, with reports comparing actual time against estimates.
- Can be self-hosted, with direct database access, for organisations that keep data on their own servers.
- Pairs with actiPLANS for leave, PTO, and shift scheduling in a connected system.
- Reviewers on Software Finder give ease of use and support high marks (about 9 out of 10).
Cons
- Few native integrations: only QuickBooks, Zapier, the Chrome plugin, and actiPLANS are listed.
- Reviewers describe the interface as dated and cluttered.
- Task and project management is shallow compared with dedicated PM suites, and no Gantt view was found.
- Invoicing and reporting have gaps, including no saved recurring invoice items, according to reviewers.
- Self-hosted major upgrades cost the full original license price again.
GGoogle Sheets
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
Not sold on either?
Frequently Asked Questions
Google Sheets scores higher on our Project Management criteria: 7.2/10 against 6.3/10 for actiTIME. The largest gap is in Integration: 4/10 for actiTIME and 7/10 for Google Sheets.
ActiTIME has a free plan; Google Sheets does not list one.
Google Sheets is the better fit for freelancers: we rate it 8/10 for them, against 6/10 for actiTIME.
ActiTIME has Kanban boards and Time tracking, which Google Sheets lacks.
