Flowlu
6.4/10All-in-one work management platform for small and mid-sized service businesses, combining projects, tasks, CRM, invoicing, finance tracking and a knowledge base.
Data last updated November 2026 · Our methodology
Overview
Flowlu puts project and task management in the same workspace as a sales CRM, invoicing and estimates, financial records and budgeting, a knowledge base, and a client portal. Projects can be shown as lists, Kanban boards or Gantt charts. The platform also covers agile issue tracking, time tracking, mind maps that can be turned into projects, a document builder, team chat, and automation rules in most modules. It integrates with tools such as Jira, Google Calendar, Zendesk, Calendly, PayPal and Square, and has a public API and mobile apps. It suits agencies, consultancies and other service firms that want to run delivery, sales and billing in one tool rather than several. Pricing is per user. A free plan covers two users with 100 contacts, one pipeline and one workflow. The paid plans are Essential at 12 USD per user per month, Advanced at 22 USD and Ultimate at 32 USD, and annual billing cuts these by about 25 percent. Key features are spread across the tiers. The client portal, role-based access, billable hours and sales automation start at Advanced, and white-labeling and budget planning are limited to Ultimate. The main limitation is that each module is shallower than a dedicated tool. Some reviewers report a steep learning curve at first and slow replies through the in-app support chat.
Our Rating
CRM6.4/10
Project Management6.4/10
Who Flowlu is best for
Good fit
Projects, billable hours, invoicing and the client portal in one tool match how agencies deliver and bill client work.
Time tracking, estimates, invoices and project profitability tracking fit fee-based consulting, though billable hours need the Advanced plan.
A two-user free plan and low per-user prices let small firms replace several separate apps.
The free tier and broad module set help early teams, but the strict free limits push growing teams onto paid seats quickly.
Less suited
The free plan includes invoices and estimates, but the wider business suite goes beyond what most solo workers need.
No certifications or SSO were documented in the sources reviewed, and reviews come mainly from small teams.
Pros & Cons
Pros
- Combines project delivery with CRM, invoicing and finance tracking, so service firms can track project profitability without separate accounting or sales tools.
- The free plan includes invoices, estimates and a basic wiki for two users, which is unusual for a project management tool.
- Capterra reviewers give high marks for value for money, and several say Flowlu replaced multiple separate apps.
- Projects can be viewed as lists, Kanban boards or Gantt charts, and mind maps can be converted into projects.
Cons
- Important features are spread across tiers. The client portal, billable hours and role-based access need Advanced at 22 USD per user per month, and white-labeling needs Ultimate.
- Some reviewers describe a steep learning curve at first because the suite has so many modules.
- Some reviewers say requests through the in-app support chat went unanswered.
- The free plan's limits of 100 contacts, one pipeline and one workflow are restrictive, and refunds are not offered on paid plans.
- The sources reviewed list no public security certifications or SSO.
Key Features
Flowlu Pricing
Free
- 1 workflow
- Basic wiki
- 100 contacts
- Up to two users
- 1 sales pipeline
- Invoices and estimates
Essential
or $108/user/year (save 25%)
- Group chat
- Gantt charts
- Custom fields
- Finance reports
- Online payments
- Core integrations
- Live chat support
- Multiple sales pipelines
- Subtasks and task dependencies
Advanced
or $204/user/year (save 23%)
- Client portal
- Billable hours
- Multi-currency
- Priority support
- Role-based access
- Sales automations
- Inventory tracking
- Recurring invoices
- Time off management
- 3 business processes
Ultimate
or $288/user/year (save 25%)
- Budget planning
- 50 agile projects
- 10 business processes
- Dedicated success manager
- 100 external collaborators
- 20 task and project workflows
- White-labeling and custom domain
Frequently Asked Questions
Paid plans are priced per user. Monthly billing costs 12, 22 or 32 USD per user for Essential, Advanced and Ultimate. Annual billing brings that to 9, 17 or 24 USD per user per month.
The client portal starts on the Advanced plan. Ultimate raises the limit to 100 external collaborators.
Yes. The free plan supports two users with limited contacts, pipelines and workflows. Flowlu also offers a 7-day trial of the full-featured plan with no credit card required.
According to its pricing FAQ, Flowlu does not issue refunds. If you cancel, you keep access until the end of the paid period.
Yes. Every plan includes invoices and estimates. Online payments start at Essential, and recurring invoices and multi-currency start at Advanced.
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