Expensify
6.8/10Expense management software with SmartScan receipt capture, approval workflows, reimbursements, the Expensify Card and travel booking for small and mid-sized businesses.
Data last updated November 2026 · Our methodology
Overview
Expensify is an expense management platform from Portland, Oregon. It was founded in 2008 and is listed on Nasdaq as EXFY. Employees photograph receipts with SmartScan, which reads them and matches them to card transactions. Expenses then go through configurable approval workflows before they are reimbursed and exported to the accounting system. The company also offers its own business card, the Expensify Card, and adds travel booking, mileage tracking, invoicing and a chat-style AI assistant called Concierge. Pricing is per member. Submit is free for individuals who only send expenses to an approver. Collect costs 5 USD per unique member per month on pay-per-use billing. Control lists at 36 USD per active member per month on pay-per-use, or 18 USD per committed member per month on an annual plan. Control discounts reach 50 percent when enough approved US spend runs through the Expensify Card. Self-service travel trips cost an extra 15 USD each, and invoice payments by card carry a 2.9 percent fee. Integrations include QuickBooks Online and Desktop, Xero, NetSuite, Sage Intacct, Certinia (FinancialForce) and HR systems such as Workday. Expensify reports annual SOC 1 Type 2 and SOC 2 Type 2 audits and PCI-DSS compliance. The best fits are small teams and mid-market finance departments that want fast receipt capture and an export to their existing ledger. The main limitation is cost: the pricing is complex, bills members even when they are inactive, and is cheapest only when spend moves to the Expensify Card. Reviewers also complain about slow support and difficulty cancelling.
Our Rating
Who Expensify is best for
Best software for Small BusinessGood fit
There is a free Submit plan, and Collect at 5 USD per member covers approvals, reimbursements and accounting sync.
Approval workflows, card reconciliation and ERP exports to NetSuite and Sage Intacct cut month-end expense work.
Control adds advanced workflows, budgets, ERP integrations and an account manager.
Mobile receipt capture and support for more than 160 currencies suit distributed staff.
Less suited
Individuals can capture receipts and submit expenses on the free plan.
Pros & Cons
Pros
- SmartScan reads receipts and matches them to card transactions, which reviewers say cuts expense report time.
- Collect costs 5 USD per member per month, a low entry price for small teams that need approvals and accounting sync.
- Direct integrations with QuickBooks, Xero, NetSuite, Sage Intacct and Certinia cover most SMB and mid-market ledgers.
- Expensify reports annual SOC 1 Type 2 and SOC 2 Type 2 audits and PCI-DSS compliance.
- Supports more than 160 currencies for international teams.
Cons
- Control list prices of 18 to 36 USD per member are high, and the cheaper rates depend on running spend through the Expensify Card.
- Annual Control bills every committed seat for the full term, and the seat count cannot be reduced before renewal.
- Reviewers on G2, Capterra and SpotSaaS describe the pricing as confusing and the rollout of pricing changes as poorly handled.
- Users report slow or scripted support and difficulty cancelling a subscription.
- Travel trip fees and the 2.9 percent invoice card fee add costs on top of the subscription.
Key Features
Expensify Pricing
Submit
- Receipt capture with SmartScan
- For individuals who code expenses and submit them to an approver
- No approvals, payments, company cards or accounting integrations
Collect
or $60/user/year
- Expensify Card
- Invoicing and bill pay
- Accounting integrations
- Expense approvals and reimbursements
- Applies to workspaces created on or after April 1, 2025
- 5 USD per unique member per month, pay-per-use only, no annual contract
Control (pay-per-use)
or $432/user/year
- Custom reporting and budgets
- 36 USD per active member per month
- As low as 18 USD with qualifying Expensify Card spend
- Advanced approval workflows and ERP integrations such as NetSuite and Sage Intacct
Control (annual)
or $216/user/year
- Subscription size cannot be reduced until renewal
- 18 USD per committed member per month on a 12-month term
- Active members above the committed size billed at 36 USD each
- Up to 50 percent discount (9 USD per member) based on the share of spend on the Expensify Card
Frequently Asked Questions
Yes. Submit is free for individuals who submit expenses to an approver, but it has no approvals, payments, company cards or accounting integrations.
On Control, the discount scales with the share of approved USD spend paid with the Expensify Card, up to 50 percent. That lowers the annual rate from 18 to 9 USD per member.
No. You can raise the subscription size at any time but cannot lower it until renewal, and active members above the committed size are billed at 36 USD each.
QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct and Certinia (FinancialForce), plus HR systems such as Workday.
Expensify says it completes annual SOC 1 Type 2 and SOC 2 Type 2 audits and is PCI-DSS compliant. The reports are available through its Trust Center.
Yes. Self-service travel trips cost 15 USD each, invoice payments by card carry a 2.9 percent fee, and taxes are billed separately.
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Ranked near Expensify in Finance Software
See Expensify in the listExpensify is #30 in Finance Software by our score.
