Billbooks
5.5/10Cloud invoicing and quoting software for freelancers and small businesses, with recurring invoices, online payment gateways, expenses, projects and basic reports.
Data last updated November 2026 · Our methodology
Overview
Billbooks is a web and mobile invoicing tool from Billbooks Pty Ltd in Sydney, Australia. It covers quotes and estimates, proforma invoices, credit notes, and recurring invoices on weekly, fortnightly, monthly or yearly schedules. Automatic payment reminders go out at 3, 7 and 15 days. Invoices can carry a logo, a digital signature and a payment QR code. They can be sent by email or shared through WhatsApp and Messenger. Clients pay through a branded invoice page with no login, using PayPal, Stripe, Authorize.Net, Braintree or 2Checkout. Other features include expense and item tracking, projects, time tracking, multi-currency and multilingual invoices, GST, VAT or custom tax rates, and OCR import of old invoices. Reports cover profit and loss, sales, tax and outstanding balances. Pricing is a flat fee per organisation, not per user, and every plan has the same core features. Basic costs $7.95 a month, Standard $14.95 and Professional $29.95. Higher plans raise the limits on users, clients, items and projects, and annual billing saves 10 percent. A 30-day trial needs no card. Professional adds manual push to Xero and QuickBooks Online and a Zapier connection. A REST API covering invoices, estimates, clients, items and expenses is available on all plans. Billbooks suits sole traders, freelancers, consultancies and small agencies who want low-cost invoicing. It is not a full accounting system: it has no documented general ledger or payroll, the API has no webhooks, and reviewers say it gets limited as client volume and billing complexity grow.
Our Rating
Who Billbooks is best for
Best software for FreelancersGood fit
The Basic plan is aimed at freelancers, costs $7.95 a month with unlimited invoices, and reviewers praise its simple setup.
The Standard plan allows 5 users and 500 clients at a flat monthly price, which covers typical small-business invoicing.
Projects, time tracking, recurring invoices and quotes support service-based billing.
Less suited
It works for small agencies, but reviewers report limits with larger client lists and complex projects.
The largest plan allows 10 users, there are no documented compliance certifications, and the product is not a full accounting system.
Pros & Cons
Pros
- Flat pricing per organisation, not per user: Basic is $7.95 a month with unlimited invoices, and annual billing saves 10 percent.
- Every paid plan has the same core features, including recurring invoices, quotes, credit notes, expenses, projects and reports. Higher plans only raise the usage limits.
- Clients can pay with a Pay Now button through PayPal, Stripe, Authorize.Net, Braintree or 2Checkout, without logging in.
- Automatic reminders at 3, 7 and 15 days and OCR import of old invoices cut down admin work.
- A REST API for invoices, estimates, clients, items and expenses is available on every plan.
Cons
- It is not full accounting software: there is no documented general ledger, payroll or detailed bank reconciliation.
- The Xero, QuickBooks Online and Zapier integrations require the $29.95 Professional plan, and the Xero and QuickBooks pushes are manual, not automatic syncs.
- Reviewers say it gets limited as client numbers and project complexity grow, and they want more customisation.
- The API has no webhooks, so changes have to be detected by polling.
- Reporting is basic, and the security page lists no compliance certifications or two-factor authentication.
Key Features
Billbooks Pricing
Free Trial
- 30 days
- No credit card required
- 5 invoices and estimates
- 1 user, 5 clients, 100 items, 3 projects
Basic
- 2 users
- 650 items
- 100 clients
- 50 projects
- All core features
- Unlimited invoices and estimates
Standard
- 5 users
- 1,000 items
- 500 clients
- 500 projects
- All core features
- Unlimited invoices and estimates
Professional
- 10 users
- Zapier integration
- Unlimited invoices and estimates
- Unlimited clients, items and projects
- Xero and QuickBooks Online integration
Custom
- Custom limits
- Self-hosting option
- Custom workflows and reporting
- WhatsApp and system integrations
- Custom payment gateways, templates and private SMTP
Frequently Asked Questions
There is a 30-day free trial with no credit card required. There is no permanently free plan.
Monthly plans can be cancelled at any time. Annual plans get a full refund if cancelled within 7 days. Plan changes take effect from the next billing cycle.
No. Each plan has a flat price per organisation that includes a set number of users: 2 on Basic, 5 on Standard and 10 on Professional.
The Professional plan can push invoices to Xero, and invoices and expenses (as bills) to QuickBooks Online, on demand. It also connects to Zapier. A public REST API is available on all plans.
PayPal, Stripe, Authorize.Net, Braintree and 2Checkout. Payments go straight to your own gateway account.
Traffic uses TLS 1.3 through Cloudflare. Data is backed up daily to Amazon S3 and backups are kept for 7 days. Card numbers are never stored. Staff admin actions are logged. No compliance certifications are listed.
Similar Tools
See all alternatives
Cloud accounting software from Zoho for small and growing businesses, covering invoicing, bank reconciliation, bills, inventory and financial reporting.
FreeAgent is UK cloud accounting software for sole traders, limited companies, partnerships, and landlords. It covers invoicing, banking, payroll, and Making Tax Digital filing.
Cloud invoicing and bookkeeping software for German freelancers and small businesses, with e-invoicing, bank sync, ELSTER VAT filing and DATEV export.
Ranked near Billbooks in Finance Software
See Billbooks in the listBillbooks is #117 in Finance Software by our score.
