Stackby vs Zoho Projects: Complete Comparison (2026)
An in-depth comparison of Stackby and Zoho Projects to help you choose the right tool for your business.
Last updated: November 2026
Stackby
6.8/10
Stackby is a no-code spreadsheet-database for small teams to organize projects, connect to outside APIs, and automate workflows without writing code.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | Z Zoho Projects |
|---|---|---|
| Scores | ||
| Overall Rating | 6.8/10 | 7.3/10 |
| Analytics | 6/10 | 7/10 |
| Cost | 8/10 | 9/10 |
| Customization | 8/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Integration | 7/10 | 7/10 |
| Scalability | 5/10 | 7/10 |
| Security | 4/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $9/user/mo Economy | $4/user/mo Premium |
| Estimated cost for 10 users | $90/mo Economy | Contact for pricing |
| Features | ||
| App integrations | ||
| Client collaboration | ||
| Dashboards | ||
| Kanban boards | ||
| Reporting | ||
| Task lists | ||
| Task management | ||
| Timeline view | ||
| Workflow automation | ||
| Collaboration tools | Not listed | |
| Databases | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
| Whiteboards | Not listed | |
Stackby vs Zoho Projects cost by team size
Stackby and Zoho Projects cost the same up to 5 users.
| Team size | Stackby | Zoho Projects |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | FreeFree | FreeFree |
| 10 users | $90/moEconomy | Contact for pricing |
| 25 users | $225/moEconomy | Contact for pricing |
| 50 users | $450/moEconomy | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Stackby
- Higher Ease of Use score (7/10 vs 6/10)
- Better fit for marketing teams (8/10 vs 5/10)
ZWhy choose Zoho Projects
- Higher Security score (7/10 vs 4/10)
- Higher Scalability score (7/10 vs 5/10)
- Better fit for mid-market (8/10 vs 4/10)
- Better fit for enterprise (6/10 vs 4/10)
Pros & Cons
Stackby
Pros
- Read-only guests, form submissions and share links are free, and only editors are billed.
- API connector columns pull marketing data from Meta Ads, YouTube and Google Analytics into tables.
- Annual plans start at $4.20 per user per month, which a reviewer said undercuts Airtable for similar features.
- Integrates with Zapier, Make, Slack, Teams and AI models from OpenAI, Anthropic and Gemini.
Cons
- Reviewers report occasional slow loading and glitches.
- The mobile app supports fewer advanced features than the desktop version.
- No public SOC 2 or similar compliance certifications.
- The pricing page lists conflicting Enterprise limits.
ZZoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 6.8/10 for Stackby. The largest gap is in Security: 4/10 for Stackby and 7/10 for Zoho Projects.
Yes, both Stackby and Zoho Projects have a free plan.
Zoho Projects is the better fit for mid-market: we rate it 8/10 for them, against 4/10 for Stackby.
