QuickBooks Time vs Zoho Projects: Complete Comparison (2026)
An in-depth comparison of QuickBooks Time and Zoho Projects to help you choose the right tool for your business.
Last updated: November 2026
QuickBooks Time
5.8/10
Intuit's employee time tracking and scheduling app, formerly TSheets, with GPS, job tracking and payroll sync for QuickBooks Online users.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | Q QuickBooks Time | Z Zoho Projects |
|---|---|---|
| Scores | ||
| Overall Rating | 5.8/10 | 7.3/10 |
| Analytics | 6/10 | 7/10 |
| Cost | 4/10 | 9/10 |
| Customization | 4/10 | 8/10 |
| Ease of Use | 8/10 | 6/10 |
| Integration | 7/10 | 7/10 |
| Scalability | 6/10 | 7/10 |
| Security | 6/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $13/user/mo Workforce Premium | $4/user/mo Premium |
| Estimated cost for 10 users | $120/mo Time Premium | Contact for pricing |
| Features | ||
| Gantt charts | ||
| Kanban boards | ||
| Whiteboards | ||
| App integrations | ||
| Dashboards | ||
| Reporting | ||
| Time tracking | ||
| Client collaboration | Not listed | |
| Scheduling | Not listed | |
| Task lists | Not listed | |
| Task management | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Workflow automation | Not listed | |
QuickBooks Time vs Zoho Projects cost by team size
Zoho Projects costs less up to 5 users.
| Team size | QuickBooks Time | Zoho Projects |
|---|---|---|
| 1 user | $30/moTime Premium | FreeFree |
| 5 users | $70/moTime Premium | FreeFree |
| 10 users | $120/moTime Premium | Contact for pricing |
| 25 users | $270/moTime Premium | Contact for pricing |
| 50 users | $520/moTime Premium | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
QWhy choose QuickBooks Time
- Higher Ease of Use score (8/10 vs 6/10)
- Better fit for construction (9/10 vs 5/10)
ZWhy choose Zoho Projects
- Has a free plan (QuickBooks Time does not)
- Higher Cost score (9/10 vs 4/10)
- Higher Customization score (8/10 vs 4/10)
- Better fit for agencies (7/10 vs 3/10)
- Better fit for developers (5/10 vs 1/10)
Pros & Cons
QQuickBooks Time
Pros
- Field crews can clock in from phones, with GPS and geofencing showing where they are working.
- Approved hours sync straight into QuickBooks Online payroll and invoicing, which cuts manual data entry.
- Reviewers say staff need little or no training to clock in and out.
- The tablet kiosk with PIN sign-in and photo capture works well for shared job-site devices.
- The Elite plan tracks estimated versus actual hours by project and task for job costing.
Cons
- Requires a QuickBooks Online subscription, so it fits poorly with other accounting systems.
- A monthly base fee on top of per-user charges makes it pricier than many rivals.
- Customization of rules, schedules and reports is limited, according to reviewers.
- Users report app freezing, slow loading and mobile sync lag.
- It has no project planning tools such as task boards or Gantt charts.
ZZoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 5.8/10 for QuickBooks Time. The largest gap is in Cost: 4/10 for QuickBooks Time and 9/10 for Zoho Projects.
Zoho Projects has a free plan; QuickBooks Time does not list one.
Zoho Projects is the better fit for agencies: we rate it 7/10 for them, against 3/10 for QuickBooks Time.
Zoho Projects has Gantt charts, Kanban boards and Whiteboards, which QuickBooks Time lacks.
