QuickBooks Time vs SmartSuite: Complete Comparison (2026)
An in-depth comparison of QuickBooks Time and SmartSuite to help you choose the right tool for your business.
Last updated: November 2026
QuickBooks Time
5.8/10
Intuit's employee time tracking and scheduling app, formerly TSheets, with GPS, job tracking and payroll sync for QuickBooks Online users.
SmartSuite
7.3/10
SmartSuite is a no-code work management platform that teams use to build project, process and operations solutions with views, automations and AI agents.
Feature-by-Feature Comparison
| Feature | Q QuickBooks Time | |
|---|---|---|
| Scores | ||
| Overall Rating | 5.8/10 | 7.3/10 |
| Analytics | 6/10 | 7/10 |
| Cost | 4/10 | 6/10 |
| Customization | 4/10 | 9/10 |
| Ease of Use | 8/10 | 7/10 |
| Integration | 7/10 | 7/10 |
| Scalability | 6/10 | 7/10 |
| Security | 6/10 | 9/10 |
| Support | 6/10 | 7/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $13/user/mo Workforce Premium | $20/user/mo Team |
| Estimated cost for 10 users | $120/mo Time Premium | $200/mo Team |
| Features | ||
| Gantt charts | ||
| Kanban boards | ||
| App integrations | ||
| Dashboards | ||
| Reporting | ||
| Scheduling | ||
| Time tracking | ||
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Task management | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | ||
| Workflow automation | Not listed | |
QuickBooks Time vs SmartSuite cost by team size
QuickBooks Time costs less from 5 users.
| Team size | QuickBooks Time | SmartSuite |
|---|---|---|
| 1 user | $30/moTime Premium | Contact for pricing |
| 5 users | $70/moTime Premium | $100/moTeam |
| 10 users | $120/moTime Premium | $200/moTeam |
| 25 users | $270/moTime Premium | $500/moTeam |
| 50 users | $520/moTime Premium | $1,000/moTeam |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
QWhy choose QuickBooks Time
- Lower estimated cost for 10 users: $120/mo vs $200/mo
- Higher Ease of Use score (8/10 vs 7/10)
- Better fit for small business (9/10 vs 6/10)
Why choose SmartSuite
- Higher Customization score (9/10 vs 4/10)
- Higher Security score (9/10 vs 6/10)
- Better fit for enterprise (7/10 vs 3/10)
- Better fit for mid-market (8/10 vs 6/10)
- Includes Gantt charts, which QuickBooks Time lacks
Pros & Cons
QQuickBooks Time
Pros
- Field crews can clock in from phones, with GPS and geofencing showing where they are working.
- Approved hours sync straight into QuickBooks Online payroll and invoicing, which cuts manual data entry.
- Reviewers say staff need little or no training to clock in and out.
- The tablet kiosk with PIN sign-in and photo capture works well for shared job-site devices.
- The Elite plan tracks estimated versus actual hours by project and task for job costing.
Cons
- Requires a QuickBooks Online subscription, so it fits poorly with other accounting systems.
- A monthly base fee on top of per-user charges makes it pricier than many rivals.
- Customization of rules, schedules and reports is limited, according to reviewers.
- Users report app freezing, slow loading and mobile sync lag.
- It has no project planning tools such as task boards or Gantt charts.
SmartSuite
Pros
- The same records can be shown as grid, Kanban, Gantt, timeline, calendar, map and dashboard views without duplicating data.
- Its compliance coverage is unusually strong for the category, with ISO 27001, SOC 2 Type II, HIPAA and GDPR audits plus a choice of US or EU data residency.
- Read-only users, commenters and form submitters are free, which lowers the cost of involving stakeholders.
- It ships more than 200 templates and an AI solution builder to speed up setup.
- Reviewers describe the support team as responsive.
Cons
- Team, Professional and Enterprise carry 3-, 5- and 25-seat minimums, and there is no free plan.
- The Team plan allows only 5,000 records per solution, and automation runs plus API calls are hard-capped each month.
- SAML SSO and SCIM are available only on Enterprise and Signature plans.
- There is no team chat or whiteboard, and external access is limited to read-only shared views.
- Reviewers say complex workflows and large data imports take real setup effort, and there are no native desktop apps.
Not sold on either?
Frequently Asked Questions
SmartSuite scores higher on our Project Management criteria: 7.3/10 against 5.8/10 for QuickBooks Time. The largest gap is in Customization: 4/10 for QuickBooks Time and 9/10 for SmartSuite.
QuickBooks Time costs less for 10 users: about $120/mo on its Time Premium plan, against about $200/mo on its Team plan for SmartSuite, billed monthly.
No, neither QuickBooks Time nor SmartSuite lists a free plan.
SmartSuite is the better fit for enterprise: we rate it 7/10 for them, against 3/10 for QuickBooks Time.
SmartSuite has Gantt charts and Kanban boards, which QuickBooks Time lacks.
