Notion vs Zoho Projects Comparison
Compare Notion vs Zoho Projects features, pricing, and more.
Last updated: November 2026
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 7.3/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 7/10 |
| Analytics | 5/10 | 7/10 |
| Cost | 6/10 | 9/10 |
| Customization | 9/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Scalability | 6/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Plus | $4/user/mo Premium |
| Estimated cost for 10 users | Free Free | Contact for pricing |
| Features | ||
| Docs | Not listed | |
| Databases | Not listed | |
| Task management | ||
| Collaboration tools | Not listed | |
| Knowledge base | Not listed | |
| App integrations | ||
| File sharing | Not listed | |
| Time tracking | Not listed | |
| Workflow Automation | Not listed | |
| Reporting | Not listed | |
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Task lists | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
Which One Should You Choose?
Why choose Notion
- Higher Integration score (8/10 vs 7/10)
- Higher Security score (8/10 vs 7/10)
Why choose Zoho Projects
- Higher Cost score (9/10 vs 6/10)
- Higher Analytics score (7/10 vs 5/10)
Pros & Cons
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Zoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
