Notion vs Zoho Projects Comparison
Compare Notion vs Zoho Projects features, pricing, and more.
Last updated: November 2026
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 7.3/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 7/10 |
| Analytics | 5/10 | 7/10 |
| Cost | 6/10 | 9/10 |
| Customization | 9/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Scalability | 6/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Plus | $4/user/mo Premium |
| Estimated cost for 10 users | Free Free | Contact for pricing |
| Features | ||
| App integrations | ||
| Task management | ||
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| Dashboards | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Task lists | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
Notion vs Zoho Projects cost by team size
Notion and Zoho Projects cost the same up to 5 users.
| Team size | Notion | Zoho Projects |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | FreeFree | FreeFree |
| 10 users | FreeFree | Contact for pricing |
| 25 users | FreeFree | Contact for pricing |
| 50 users | FreeFree | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Notion
- Higher Integration score (8/10 vs 7/10)
- Higher Security score (8/10 vs 7/10)
- Better fit for remote teams (8/10 vs 5/10)
Why choose Zoho Projects
- Higher Cost score (9/10 vs 6/10)
- Higher Analytics score (7/10 vs 5/10)
- Better fit for agencies (7/10 vs 5/10)
- Better fit for consultancies (7/10 vs 5/10)
Pros & Cons
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Zoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 7.1/10 for Notion. The largest gap is in Cost: 6/10 for Notion and 9/10 for Zoho Projects.
Yes, both Notion and Zoho Projects have a free plan.
Notion is the better fit for remote teams: we rate it 8/10 for them, against 5/10 for Zoho Projects.
