Notion vs Stackby: Complete Comparison (2026)
An in-depth comparison of Notion and Stackby to help you choose the right tool for your business.
Last updated: November 2026
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Stackby
6.8/10
Stackby is a no-code spreadsheet-database for small teams to organize projects, connect to outside APIs, and automate workflows without writing code.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 6.8/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 4/10 |
| Analytics | 5/10 | 6/10 |
| Cost | 6/10 | 8/10 |
| Customization | 9/10 | 8/10 |
| Ease of Use | 7/10 | 7/10 |
| Scalability | 6/10 | 5/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Plus | $9/user/mo Economy |
| Estimated cost for 10 users | Free Free | $90/mo Economy |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| Databases | ||
| File sharing | ||
| Task management | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Docs | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Timeline view | Not listed | |
| Workflow automation | Not listed | |
Notion vs Stackby cost by team size
Notion and Stackby cost the same up to 5 users; Notion costs less from 10 users.
| Team size | Notion | Stackby |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | FreeFree | FreeFree |
| 10 users | FreeFree | $90/moEconomy |
| 25 users | FreeFree | $225/moEconomy |
| 50 users | FreeFree | $450/moEconomy |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Notion
- Lower estimated cost for 10 users: Free vs $90/mo
- Higher Security score (8/10 vs 4/10)
- Higher Integration score (8/10 vs 7/10)
- Better fit for mid-market (8/10 vs 4/10)
- Better fit for enterprise (7/10 vs 4/10)
Why choose Stackby
- Higher Cost score (8/10 vs 6/10)
- Higher Analytics score (6/10 vs 5/10)
- Better fit for agencies (7/10 vs 5/10)
Pros & Cons
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Stackby
Pros
- Read-only guests, form submissions and share links are free, and only editors are billed.
- API connector columns pull marketing data from Meta Ads, YouTube and Google Analytics into tables.
- Annual plans start at $4.20 per user per month, which a reviewer said undercuts Airtable for similar features.
- Integrates with Zapier, Make, Slack, Teams and AI models from OpenAI, Anthropic and Gemini.
Cons
- Reviewers report occasional slow loading and glitches.
- The mobile app supports fewer advanced features than the desktop version.
- No public SOC 2 or similar compliance certifications.
- The pricing page lists conflicting Enterprise limits.
Not sold on either?
Frequently Asked Questions
Notion scores higher on our Project Management criteria: 7.1/10 against 6.8/10 for Stackby. The largest gap is in Security: 8/10 for Notion and 4/10 for Stackby.
Notion costs less for 10 users: free on its Free plan, against about $90/mo on its Economy plan for Stackby, billed monthly.
Yes, both Notion and Stackby have a free plan.
Notion is the better fit for mid-market: we rate it 8/10 for them, against 4/10 for Stackby.
