Notion vs ProofHub: Complete Comparison (2026)

Why choose Notion

• Has a free plan (ProofHub does not)
• Lower estimated cost for 10 users: Free vs $50/mo
• Higher Integration score (8/10 vs 3/10)
• Higher Security score (8/10 vs 5/10)
• Better fit for freelancers (7/10 vs 3/10)

Why choose ProofHub

• Higher Cost score (7/10 vs 6/10)
• Higher Support score (7/10 vs 6/10)
• Better fit for agencies (8/10 vs 5/10)

Notion

Pros

• Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
• Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
• Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
• Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
• Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.

Cons

• Reviewers repeatedly report slow loading and lag in large databases and workspaces.
• Offline support is weak and the mobile app does less than the desktop app.
• Plus includes only an AI trial, so teams that want working AI must pay for Business.
• Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
• Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.

ProofHub

Pros

• The flat fee covers unlimited users, so a 50-person team on Essential pays the same 50 USD a month as a 5-person team.
• Built-in proofing lets reviewers annotate files, compare versions and approve them in one click, so creative teams don't need a separate review tool.
• One tool covers board, table, Gantt and calendar views plus chat, announcements, notes and timesheets, replacing several separate apps.
• Reviewers on G2 and Capterra rate it about 4.6 out of 5 and frequently praise how quickly and helpfully support responds.
• The API is documented publicly on GitHub, with a stated rate limit of 25 requests per 10 seconds.

Cons

• Reviewers repeatedly find no rule-based automation, and recurring tasks are the closest substitute.
• The native integration list is short, covering about eight apps such as Slack, Google Drive, Dropbox, QuickBooks and FreshBooks. We found no first-party Zapier integration.
• Ultimate Control's introductory price lasts only three months, then rises to 150 USD a month, or 135 a month billed annually.
• Essential caps active projects at 40 and storage at 15 GB, and there is no storage top-up option, so outgrowing either means upgrading.
• There is no free plan or budgeting module, and reviewers report the mobile apps have fewer features and more glitches than the web app.