HighLevel vs Zapier Comparison
Compare HighLevel vs Zapier features, pricing, and more.
Last updated: November 2026
HighLevel
6.2/10
All-in-one CRM and marketing automation platform, sold mainly to agencies that manage and resell software to many client sub-accounts.
Zapier
7.3/10
Zapier is a no-code automation platform that connects thousands of business apps and adds AI steps, agents, and chatbots to workflows for teams of any size.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.2/10 | 7.3/10 |
| Scalability | 7/10 | 7/10 |
| Ease of Use | 4/10 | 9/10 |
| Customization | 8/10 | 7/10 |
| Security | 6/10 | 8/10 |
| Support | 5/10 | 6/10 |
| Cost | 6/10 | 4/10 |
| Integration | 7/10 | 10/10 |
| Analytics | 6/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $97/mo Starter | $30/mo Professional |
| Estimated cost for 10 users | $97/mo Starter | $104/mo Team |
| Features | ||
| Marketing Automation | Not listed | |
| Built-in Calling | Not listed | |
| Lead Management | Not listed | |
| Integrations | Not listed | |
| Sales Automation | Not listed | |
| Contact Management | Not listed | |
| Reporting & Analytics | Not listed | |
| Mobile Access | Not listed | |
| AI Agents | Not listed | |
| Chatbots | Not listed | |
| Private Deployment | Not listed | |
| API Access | Not listed | |
| Workflow Automation | Not listed | |
| Text Generation | Not listed | |
| Enterprise Controls | Not listed | |
HighLevel vs Zapier cost by team size
Zapier costs less at 1 user; HighLevel costs less from 5 to 25 users.
| Team size | HighLevel | Zapier |
|---|---|---|
| 1 user | $97/moStarter | FreeFree |
| 5 users | $97/moStarter | $104/moTeam |
| 10 users | $97/moStarter | $104/moTeam |
| 25 users | $97/moStarter | $104/moTeam |
| 50 users | $97/moStarter | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose HighLevel
- Lower estimated cost for 10 users: $97/mo vs $104/mo
- Higher Cost score (6/10 vs 4/10)
- Higher Customization score (8/10 vs 7/10)
- Better fit for agencies (10/10 vs 7/10)
Why choose Zapier
- Has a free plan (HighLevel does not)
- Higher Ease of Use score (9/10 vs 4/10)
- Higher Integration score (10/10 vs 7/10)
- Better fit for small business (9/10 vs 6/10)
- Better fit for startups (8/10 vs 5/10)
Pros & Cons
HighLevel
Pros
- Flat plan pricing with unlimited contacts and users, so adding team members does not raise the bill.
- Agencies can white-label the platform and rebill usage costs to clients, often with a markup, on the Unlimited and Founder plans.
- SaaS mode on the $497 plan lets agencies resell the software under their own brand as a recurring product.
- Combines CRM, SMS, email, funnels, workflows and calling, replacing several separate tools.
Cons
- Usage fees for SMS, email, calls, phone numbers and AI come on top of the plan price. Reviewers report real bills well above list price.
- Reviewers often cite a learning curve of several weeks before the automation features are productive.
- Reviews describe support quality as inconsistent and mention occasional platform stability issues.
- Key extras such as HIPAA compliance ($297 a month) and premium support ($500 a month) cost extra below Enterprise.
Zapier
Pros
- Its app catalog is the largest among automation tools, which reviewers single out as unmatched.
- Non-technical users can build simple two- or three-step workflows quickly from templates or Copilot prompts.
- Agents, chatbots, and AI steps sit alongside existing workflows, so you do not need a second platform for AI.
- Holds a SOC 2 Type II attestation and SOC 3 report, with SAML SSO and audit logs from the Team plan.
Cons
- Every action step uses a task, so multi-step and high-volume workflows get expensive quickly.
- Overage on monthly plans is charged at 2.5 times the base task rate.
- The free plan allows only two-step Zaps and lacks filters and AI by Zapier.
- There is no self-hosted or private deployment option, unlike n8n or Activepieces.
- Users report complaints about billing, refunds, and an all-day outage in October 2025.
Not sold on either?
Frequently Asked Questions
Zapier scores higher on our Marketing criteria: 7.3/10 against 6.2/10 for HighLevel. The largest gap is in Ease of Use: 4/10 for HighLevel and 9/10 for Zapier.
HighLevel costs less for 10 users: about $97/mo on its Starter plan, against about $104/mo on its Team plan for Zapier, billed monthly.
Zapier has a free plan; HighLevel does not list one.
HighLevel is the better fit for agencies: we rate it 10/10 for them, against 7/10 for Zapier.
