Celoxis vs Notion: Complete Comparison (2026)
An in-depth comparison of Celoxis and Notion to help you choose the right tool for your business.
Last updated: November 2026
Celoxis
6.5/10
Celoxis is project portfolio management software for PMOs and mid-to-large organizations. It covers scheduling, resource capacity, timesheets, project financials and client portals, in the cloud or on-premise.
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7.1/10 |
| Analytics | 8/10 | 5/10 |
| Cost | 6/10 | 6/10 |
| Customization | 8/10 | 9/10 |
| Ease of Use | 5/10 | 7/10 |
| Integration | 5/10 | 8/10 |
| Scalability | 8/10 | 6/10 |
| Security | 7/10 | 8/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $10/user/mo Core | $12/user/mo Plus |
| Estimated cost for 10 users | $450/mo Business | Free Free |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Task management | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| Gantt charts | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Task lists | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
Celoxis vs Notion cost by team size
Notion costs less from 5 users.
| Team size | Celoxis | Notion |
|---|---|---|
| 1 user | Contact for pricing | FreeFree |
| 5 users | $225/moBusiness | FreeFree |
| 10 users | $450/moBusiness | FreeFree |
| 25 users | $1,125/moBusiness | FreeFree |
| 50 users | $2,250/moBusiness | FreeFree |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Celoxis
- Higher Analytics score (8/10 vs 5/10)
- Higher Scalability score (8/10 vs 6/10)
- Better fit for consultancies (8/10 vs 5/10)
Why choose Notion
- Has a free plan (Celoxis does not)
- Lower estimated cost for 10 users: Free vs $450/mo
- Higher Integration score (8/10 vs 5/10)
- Higher Ease of Use score (7/10 vs 5/10)
- Better fit for freelancers (7/10 vs 1/10)
Pros & Cons
Celoxis
Pros
- Dashboards and real-time reporting are the most praised feature in user reviews.
- It combines scheduling, resource capacity, timesheets, costing and billing in one tool, which suits PMOs.
- Read-only and client users are free, and the Business plan includes a client portal.
- It can be deployed on-premise as well as in the cloud, which few competitors offer.
- Customer queries are answered by engineers rather than scripted agents.
Cons
- Users describe the interface as cluttered and harder to navigate than it should be.
- Every plan requires at least five full-access users, and the published prices are annual only.
- Integrations such as Jira and QuickBooks cost extra below the Enterprise plan.
- Setting up tasks and recording progress takes noticeable effort, according to reviewers.
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Not sold on either?
Frequently Asked Questions
Notion scores higher on our Project Management criteria: 7.1/10 against 6.5/10 for Celoxis. The largest gap is in Analytics: 8/10 for Celoxis and 5/10 for Notion.
Notion costs less for 10 users: free on its Free plan, against about $450/mo on its Business plan for Celoxis, billed monthly.
Notion has a free plan; Celoxis does not list one.
Notion is the better fit for freelancers: we rate it 7/10 for them, against 1/10 for Celoxis.
