Celoxis
6.5/10Celoxis is project portfolio management software for PMOs and mid-to-large organizations. It covers scheduling, resource capacity, timesheets, project financials and client portals, in the cloud or on-premise.
Data last updated November 2026 · Our methodology
Overview
Celoxis is a project and portfolio management platform built by Celoxis Technologies, which was founded in Pune, India, in 2001. It is aimed at PMOs and organizations that run many projects at once rather than at small teams that only need a task board. The core tools are Gantt-based advanced scheduling with baselines, split and recurring tasks, workload and capacity planning, dashboards and BI-style reporting, and weekly executive reports. Higher plans add timesheets, issue tracking, expenses, project costing, intake, risk management, billing, strategic portfolio management and a free client portal. Pricing is per full-access user on annual billing. Core costs $10, Essentials $25, Professional $35 and Business $45 per user per month, and Enterprise is quoted by sales. Every plan needs at least five full-access users. Read-only and client users are free, and cheaper Team-Member and Timesheet licences are available on Essentials and above. Plan limits cover API request rates, custom field counts and support level. The software can run as SaaS or on-premise, and there is a 14-day trial with no credit card. The named integrations are Jira, Azure DevOps, QuickBooks Online and Zapier. These cost extra on every plan below Enterprise, which matters for teams that rely on outside tools. Users praise the dashboards and engineer-led support. The most common complaint is a dense interface that takes time to learn and to set up.
Our Rating
Who Celoxis is best for
Good fit
- Mid-Market9/10
The plans are built around PMO needs such as capacity planning, intake, risk and project financials.
The Business plan adds billing, project costing and a free client portal for client-facing project work.
It offers portfolio management, governance, on-premise deployment and an Enterprise tier, and the founder reports customers up to Fortune 100 firms.
Less suited
The client portal and billing help, but the PMO-oriented interface is heavy for creative workflows.
The five-user minimum and the setup effort put off small groups, and one reviewer called it overly expensive for small teams.
Pros & Cons
Pros
- Dashboards and real-time reporting are the most praised feature in user reviews.
- It combines scheduling, resource capacity, timesheets, costing and billing in one tool, which suits PMOs.
- Read-only and client users are free, and the Business plan includes a client portal.
- It can be deployed on-premise as well as in the cloud, which few competitors offer.
- Customer queries are answered by engineers rather than scripted agents.
Cons
- Users describe the interface as cluttered and harder to navigate than it should be.
- Every plan requires at least five full-access users, and the published prices are annual only.
- Integrations such as Jira and QuickBooks cost extra below the Enterprise plan.
- Setting up tasks and recording progress takes noticeable effort, according to reviewers.
Key Features
Celoxis Pricing
Business
or $2,700/user/year
- Billing
- Premium support
- 200 custom fields
- Advanced security
- Free client portal
- 1200 API requests per hour
- Everything in Professional
- 15 read-only users included
- Strategic portfolio management
- Team-Member licence $29 per user, Timesheet licence $14 per user
Core
or $600/user/year
- 25 custom fields
- Community support
- Portfolio management
- Templates and baselines
- 150 API requests per hour
- Split and recurring tasks
- 2 read-only users included
- Dashboards and BI reporting
- Workload and capacity planning
- Gantt charts and advanced scheduling
Enterprise
- Custom apps
- VIP support
- 1000 custom fields
- Integrations included
- 1800 API requests per hour
Essentials
or $1,500/user/year
- Timesheets
- 50 custom fields
- Standard support
- Everything in Core
- Automatic RAG status
- Custom security roles
- 300 API requests per hour
- 5 read-only users included
- Work calendars and job roles
- Issue tracking and workspaces
- Instant resource conflict detection
- Team-Member licence $18 per user, Timesheet licence $12 per user
Professional
or $2,100/user/year
- Risk management
- 100 custom fields
- Intake management
- Everything in Essentials
- 600 API requests per hour
- 10 read-only users included
- Expenses and project costing
- Team-Member licence $24 per user, Timesheet licence $12 per user
Frequently Asked Questions
Yes. There is a 14-day trial with no credit card required. It opens a sample portfolio with the Business feature set, in the cloud or on-premise.
Every plan requires at least five full-access users. Read-only and client users are free.
The named integrations are Jira, Azure DevOps, QuickBooks Online and Zapier. They are paid add-ons on the Core through Business plans and are included in Enterprise. Plan-based API rate limits also apply.
Yes. Celoxis is offered as SaaS or as an on-premise installation.
The Business plan includes a free client portal, and client users are not charged.
Support depends on the plan. Core gets community support, Essentials and Professional get standard support, Business gets premium support and Enterprise gets VIP support.
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