actiTIME vs YouTrack: Complete Comparison (2026)
An in-depth comparison of actiTIME and YouTrack to help you choose the right tool for your business.
Last updated: November 2026
actiTIME
6.3/10
actiTIME is time-tracking and project-cost software for small and mid-sized teams. It tracks billable hours, task progress, budgets, and leave, and is available in the cloud or self-hosted.
YouTrack
7.3/10
JetBrains' issue tracker and project management tool for software and business teams, with agile boards, Gantt charts, a knowledge base, and a helpdesk.
Feature-by-Feature Comparison
| Feature | A actiTIME | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 7.3/10 |
| Cost | 8/10 | 9/10 |
| Ease of Use | 7/10 | 6/10 |
| Analytics | 7/10 | 7/10 |
| Customization | 6/10 | 9/10 |
| Scalability | 6/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Integration | 4/10 | 6/10 |
| Security | 6/10 | 7/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $5/user/mo Online (41-200 users) | $5/user/mo Cloud (per user) |
| Estimated cost for 10 users | $60/mo Online (1-40 users) | Free Free |
| Features | ||
| App integrations | ||
| Kanban boards | ||
| Reporting | ||
| Task management | ||
| Time tracking | ||
| Collaboration tools | Not listed | |
| Dashboards | Not listed | |
| Docs | Not listed | |
| Gantt charts | Not listed | |
| Knowledge base | Not listed | |
| Task lists | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
actiTIME vs YouTrack cost by team size
actiTIME and YouTrack cost the same at 1 user; YouTrack costs less from 5 to 25 users; actiTIME costs less at 50 users.
| Team size | actiTIME | YouTrack |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | $30/moOnline (1-40 users) | FreeFree |
| 10 users | $60/moOnline (1-40 users) | FreeFree |
| 25 users | $150/moOnline (1-40 users) | $135/moCloud (per user) |
| 50 users | $250/moOnline (41-200 users) | $270/moCloud (per user) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
AWhy choose actiTIME
- Higher Ease of Use score (7/10 vs 6/10)
- Higher Support score (7/10 vs 6/10)
- Better fit for agencies (8/10 vs 5/10)
Why choose YouTrack
- Lower estimated cost for 10 users: Free vs $60/mo
- Higher Customization score (9/10 vs 6/10)
- Higher Integration score (6/10 vs 4/10)
- Better fit for enterprise (7/10 vs 4/10)
- Better fit for mid-market (8/10 vs 6/10)
Pros & Cons
AactiTIME
Pros
- Low per-user price, falling to 5 USD per user per month above 40 users, plus a free plan for up to 3 users.
- Detailed billable and non-billable time tracking, with reports comparing actual time against estimates.
- Can be self-hosted, with direct database access, for organisations that keep data on their own servers.
- Pairs with actiPLANS for leave, PTO, and shift scheduling in a connected system.
- Reviewers on Software Finder give ease of use and support high marks (about 9 out of 10).
Cons
- Few native integrations: only QuickBooks, Zapier, the Chrome plugin, and actiPLANS are listed.
- Reviewers describe the interface as dated and cluttered.
- Task and project management is shallow compared with dedicated PM suites, and no Gantt view was found.
- Invoicing and reporting have gaps, including no saved recurring invoice items, according to reviewers.
- Self-hosted major upgrades cost the full original license price again.
YouTrack
Pros
- The free plan includes up to 10 users with the full feature set, so small teams can run it at no cost.
- Paid Cloud plans start at $5.40 per user per month, or $4.50 on annual billing, which is cheap for this category.
- Scripted workflows and custom fields allow a high level of process customization.
- Boards, a Gantt chart, a knowledge base, whiteboards, time tracking, and a helpdesk come in one product.
- It integrates tightly with JetBrains IDEs and TeamCity, as well as GitHub, GitLab, and Bitbucket.
- It can be self-hosted through the Server edition.
Cons
- Reviewers say new users struggle with the query language and configuration.
- Reviewers describe setting up the permission hierarchy as tricky and a matter of trial and error.
- It has fewer third-party integrations than Jira.
- The mobile app lacks some desktop features.
- Cloud storage is set at 3 GB per user and cannot be bought separately.
Not sold on either?
Frequently Asked Questions
YouTrack scores higher on our Project Management criteria: 7.3/10 against 6.3/10 for actiTIME. The largest gap is in Customization: 6/10 for actiTIME and 9/10 for YouTrack.
YouTrack costs less for 10 users: free on its Free plan, against about $60/mo on its Online (1-40 users) plan for actiTIME, billed monthly.
Yes, both actiTIME and YouTrack have a free plan.
ActiTIME is the better fit for agencies: we rate it 8/10 for them, against 5/10 for YouTrack.
