SmartSuite vs Todoist Comparison
Compare SmartSuite vs Todoist features, pricing, and more.
Last updated: November 2026
SmartSuite
7.3/10
SmartSuite is a no-code work management platform that teams use to build project, process and operations solutions with views, automations and AI agents.
Todoist
6.5/10
Todoist is a task manager from Doist for individuals and small teams, with natural-language task capture, shared team projects, and cross-platform apps.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.3/10 | 6.5/10 |
| Analytics | 7/10 | 3/10 |
| Cost | 6/10 | 9/10 |
| Customization | 9/10 | 5/10 |
| Ease of Use | 7/10 | 9/10 |
| Integration | 7/10 | 7/10 |
| Scalability | 7/10 | 4/10 |
| Security | 9/10 | 5/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $20/user/mo Team | $7/mo Pro |
| Estimated cost for 10 users | $200/mo Team | $100/mo Business |
| Features | ||
| Gantt charts | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Kanban boards | ||
| Scheduling | ||
| Spreadsheet interface | ||
| Task lists | ||
| Task management | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| Goals and OKRs | Not listed | |
| Reporting | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
SmartSuite vs Todoist cost by team size
Todoist costs less from 5 users.
| Team size | SmartSuite | Todoist |
|---|---|---|
| 1 user | Contact for pricing | $7/moPro |
| 5 users | $100/moTeam | $50/moBusiness |
| 10 users | $200/moTeam | $100/moBusiness |
| 25 users | $500/moTeam | $250/moBusiness |
| 50 users | $1,000/moTeam | $500/moBusiness |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose SmartSuite
- Higher Analytics score (7/10 vs 3/10)
- Higher Customization score (9/10 vs 5/10)
- Better fit for enterprise (7/10 vs 3/10)
- Better fit for mid-market (8/10 vs 4/10)
- Includes Gantt charts, which Todoist lacks
Why choose Todoist
- Has a free plan (SmartSuite does not)
- Lower estimated cost for 10 users: $100/mo vs $200/mo
- Higher Cost score (9/10 vs 6/10)
- Higher Ease of Use score (9/10 vs 7/10)
- Better fit for freelancers (9/10 vs 3/10)
Pros & Cons
SmartSuite
Pros
- The same records can be shown as grid, Kanban, Gantt, timeline, calendar, map and dashboard views without duplicating data.
- Its compliance coverage is unusually strong for the category, with ISO 27001, SOC 2 Type II, HIPAA and GDPR audits plus a choice of US or EU data residency.
- Read-only users, commenters and form submitters are free, which lowers the cost of involving stakeholders.
- It ships more than 200 templates and an AI solution builder to speed up setup.
- Reviewers describe the support team as responsive.
Cons
- Team, Professional and Enterprise carry 3-, 5- and 25-seat minimums, and there is no free plan.
- The Team plan allows only 5,000 records per solution, and automation runs plus API calls are hard-capped each month.
- SAML SSO and SCIM are available only on Enterprise and Signature plans.
- There is no team chat or whiteboard, and external access is limited to read-only shared views.
- Reviewers say complex workflows and large data imports take real setup effort, and there are no native desktop apps.
Todoist
Pros
- Natural-language input turns phrases such as 'every Monday' into due dates and recurring tasks.
- The free plan is usable, and Pro costs only $60 a year.
- Business is $8 per user per month on annual billing, which is cheaper than most team work-management tools.
- About 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, and n8n.
- Reviewers say new and nontechnical employees learn the core features quickly.
Cons
- No task dependencies, Gantt charts, workload views, or true start dates.
- Structural caps of 300 active tasks and 20 sections per project.
- Reporting is limited to activity history, with no project analytics dashboards.
- The security page lists no SSO and no named SOC 2 or ISO certifications.
- Moving data with CSV leaves out completed tasks, filters, and Karma progress.
Not sold on either?
Frequently Asked Questions
SmartSuite scores higher on our Project Management criteria: 7.3/10 against 6.5/10 for Todoist. The largest gap is in Analytics: 7/10 for SmartSuite and 3/10 for Todoist.
Todoist costs less for 10 users: about $100/mo on its Business plan, against about $200/mo on its Team plan for SmartSuite, billed monthly.
Todoist has a free plan; SmartSuite does not list one.
Todoist is the better fit for freelancers: we rate it 9/10 for them, against 3/10 for SmartSuite.
SmartSuite has Gantt charts, which Todoist lacks.
