Resource Management by Smartsheet vs SmartSuite: Complete Comparison (2026)

Why choose Resource Management by Smartsheet

Our data shows no clear advantage over SmartSuite.

Why choose SmartSuite

• Higher Customization score (9/10 vs 4/10)
• Higher Security score (9/10 vs 6/10)
• Better fit for small business (6/10 vs 3/10)
• Better fit for operations teams (8/10 vs 6/10)
• Includes Gantt charts, which Resource Management by Smartsheet lacks

Resource Management by Smartsheet

Pros

• Heatmaps and a visual schedule show availability and percentage allocation across every project in one place.
• Comes with Time + Fees, Expense, Budget, and Utilization reports, so services firms do not have to build them.
• Placeholders and role-based planning let managers staff a project before naming people, and help forecast hiring.
• Reviewers say time logging and adding projects are easy, and that teams need little training.
• Connects to Smartsheet projects through Control Center and Advanced Reporting.

Cons

• Prices are not published, and it costs extra on top of a Smartsheet Business or Enterprise plan.
• Smartsheet's documentation says it has no task-level tracking, subtasks, dependencies, or Gantt views.
• Its dashboards cannot be customized, and permissions are set only at the project or account level.
• Reviewers report that exported data lands in the wrong fields and that work items cannot be tied to subphases.
• One reviewer reports a minimum purchase of 15 licences.

SmartSuite

Pros

• The same records can be shown as grid, Kanban, Gantt, timeline, calendar, map and dashboard views without duplicating data.
• Its compliance coverage is unusually strong for the category, with ISO 27001, SOC 2 Type II, HIPAA and GDPR audits plus a choice of US or EU data residency.
• Read-only users, commenters and form submitters are free, which lowers the cost of involving stakeholders.
• It ships more than 200 templates and an AI solution builder to speed up setup.
• Reviewers describe the support team as responsive.

Cons

• Team, Professional and Enterprise carry 3-, 5- and 25-seat minimums, and there is no free plan.
• The Team plan allows only 5,000 records per solution, and automation runs plus API calls are hard-capped each month.
• SAML SSO and SCIM are available only on Enterprise and Signature plans.
• There is no team chat or whiteboard, and external access is limited to read-only shared views.
• Reviewers say complex workflows and large data imports take real setup effort, and there are no native desktop apps.