Payhawk vs Webexpenses (2026): Pricing, Features & Verdict
Webexpenses is our pick, scoring 7.2/10 against 7.1/10 for Payhawk on our Finance Software criteria. Its biggest advantage: higher Support score (7/10 vs 5/10). For 10 users, Webexpenses costs about £75/mo, against £149/mo for Payhawk; neither Payhawk nor Webexpenses lists a free plan.
Last updated: November 2026
Payhawk
7.1/10
Payhawk is a modular spend management platform combining Visa corporate cards, expense claims, accounts payable, procurement and travel booking for mid-sized and multi-entity companies.
Webexpenses
7.2/10
UK-based expense management platform for receipt capture, mileage, approvals, expense cards and invoice processing, used by mid-sized and larger organisations.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 7.2/10 |
| Scalability | 8/10 | 7/10 |
| Analytics | 5/10 | 6/10 |
| Compliance | 8/10 | 8/10 |
| Integration | 9/10 | 7/10 |
| Security | 8/10 | 8/10 |
| Support | 5/10 | 7/10 |
| Cost | 4/10 | 6/10 |
| Customization | 7/10 | 7/10 |
| Ease of Use | 8/10 | 8/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | £149/mo Growth programme (UK/EEA) | £7.50/user/mo Essential |
| Estimated cost for 10 users | £149/mo Growth programme (UK/EEA) | £75/mo Essential |
| Features | ||
| Accounts Payable | ||
| Corporate Cards | ||
| Expense Management | ||
| Tax Compliance | ||
| Accountant Access | Not listed | |
| Audit Trail | Not listed | |
| Budgeting and Forecasting | Not listed | |
| Multi-currency | Not listed | |
| Multi-entity Consolidation | Not listed | |
| Payroll | Not listed | |
Payhawk vs Webexpenses cost by team size
Webexpenses costs less up to 10 users.
| Team size | Payhawk | Webexpenses |
|---|---|---|
| 1 user | £149/moGrowth programme (UK/EEA) | £8/moEssential |
| 5 users | £149/moGrowth programme (UK/EEA) | £38/moEssential |
| 10 users | £149/moGrowth programme (UK/EEA) | £75/moEssential |
| 25 users | $299/moTravel | £188/moEssential |
| 50 users | $299/moTravel | £375/moEssential |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Who Payhawk and Webexpenses suit
| Audience | Payhawk | Webexpenses |
|---|---|---|
| Mid-Market | 9/10Module pricing from several hundred dollars a month, plus multi-entity add-ons, targets companies that have outgrown simple expense apps. | 8/10Tiered per-user plans and connectors for NetSuite, Intacct and Business Central target mid-sized firms. |
| Small Business | 4/10There is a discounted Growth programme for UK and EEA firms under 10 staff, but it is capped and reviewers say the cost is high for small companies. | 5/10Entry pricing is per user and only covers basic integrations, so small teams may find simpler tools cheaper. |
| Finance Teams | 9/10It is built for controllers and CFO teams that need card controls, AP approvals and ERP sync in one place. | 9/10Approvals, auditing, card reconciliation and ERP integrations are built for finance departments. |
| Enterprise | 7/10It offers SAP, Oracle and Workday connectors, SSO, and PO matching, but very large enterprises may still need deeper procurement suites. | Not rated |
| Field Teams | Not rated | 7/10Reviewers highlight the mobile app and mileage tracking for staff on the road. |
| Startups | 5/10The Growth plan and unlimited employee seats help, but annual contracts and the price floor are less startup-friendly than freemium rivals. | Not rated |
Which One Should You Choose?
Why choose Payhawk
- Higher Integration score (9/10 vs 7/10)
- Higher Scalability score (8/10 vs 7/10)
Why choose Webexpenses
- Lower estimated cost for 10 users: £75/mo vs £149/mo
- Higher Support score (7/10 vs 5/10)
- Higher Cost score (6/10 vs 4/10)
Pros & Cons
Payhawk
Pros
- Unlimited employee seats, card transactions and document processing in every module, so costs do not scale per employee.
- Very broad native integration list, covering NetSuite, Sage Intacct, SAP, Dynamics, Xero, QuickBooks, DATEV and 30+ HR systems, plus a partner API and MCP connector.
- Strong for multi-entity European groups, with regulated card issuing entities in the EEA, UK and US and balances in six currencies.
- AP module includes 2- and 3-way PO matching, segregation-of-duties controls, and e-invoicing support for Peppol, KSeF, SDI and Finvoice.
- Reviewers often say employees find receipt capture and expense submission in the mobile app quick and easy.
Cons
- Trustpilot (2.8/5) and some G2 reviews describe mid-contract price increases, automatic renewals and difficult cancellations.
- Several reviewers report slow or AI-first support, with replies taking days or weeks.
- Annual pricing, unit fees for admin seats and cards, and add-on prices are not published, so you have to get a quote.
- Initial setup of workflows, custom fields and integrations is described as complex, and some reviewers note sync errors with Xero and with foreign currency refunds.
- It is not a general ledger or payroll system, so it needs a separate ERP or accounting package.
Webexpenses
Pros
- The mobile app and OCR receipt capture are frequently praised by reviewers, especially for staff who travel or work in the field.
- Covers more than expenses, with expense cards, AP invoice matching, purchase orders and budgets on one platform.
- ISO 27001 certification and PCI DSS compliance support security reviews.
- Cashback of 0.5% to 0.75% on Expense Card spend on the higher tiers can offset subscription cost.
- Strong review ratings, averaging around 4.4 out of 5 across G2 and Capterra.
Cons
- API access and HRIS integrations are only available on the Pro plan.
- ERP connectors such as NetSuite and Sage Intacct require the Scale tier or above.
- It is not a general ledger, so it must be paired with separate accounting software.
- Some reviewers find taking photos in the app awkward.
- Large deployments need a custom quote, so total cost is not fully transparent.
Not sold on either?
Frequently Asked Questions
Webexpenses scores higher on our Finance Software criteria: 7.2/10 against 7.1/10 for Payhawk. The largest gap is in Cost: 4/10 for Payhawk and 6/10 for Webexpenses.
Webexpenses costs less for 10 users: about £75/mo on its Essential plan, against about £149/mo on its Growth programme (UK/EEA) plan for Payhawk, billed monthly.
No, neither Payhawk nor Webexpenses lists a free plan.
