Webexpenses

Webexpenses is a UK-founded expense management platform that now markets itself as an AI FinOps platform. Employees capture receipts with OCR in the iOS or Android app, log mileage and petty cash, and submit claims. These go through configurable approval chains, with up to six levels on the entry plan. Finance teams get policy enforcement, credit card reconciliation, expense auditing, VAT reclaim support, carbon footprint tracking and real-time reporting. Beyond expenses, the vendor sells Expense Cards with cashback, accounts payable with invoice processing and two- and three-way matching, purchase orders, budgets, and order and contract management. Pricing is per user per month in GBP. Essential starts at £7.50 and covers core expenses with QuickBooks and Xero integration. Scale starts at £9 and adds NetSuite, Sage Intacct and Business Central connectors, corporate cards, SSO and 0.5% card cashback. Pro starts at £13 and adds API access, HRIS integrations, direct reimbursement and 0.75% cashback. APAC customers have separate pricing. Integrations include Sage 50, Sage 200, Sage Intacct, MYOB, Dynamics 365 Business Central, NetSuite, Xero and Oracle. The company holds ISO 27001 certification and is PCI DSS compliant. Webexpenses suits finance teams in organisations that want a dedicated spend tool alongside an existing accounting system. Its main limitation is that it is not an accounting ledger. API access and HRIS integrations are reserved for the top tier, and pricing for larger deployments still needs a sales conversation.