factro vs Notion: Complete Comparison (2026)
An in-depth comparison of factro and Notion to help you choose the right tool for your business.
Last updated: November 2026
factro
5.8/10
German cloud project management software with structure trees, Gantt and Kanban views. It is aimed at SMEs, consultancies and public-sector bodies that need GDPR-compliant planning.
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 5.8/10 | 7.1/10 |
| Cost | 6/10 | 6/10 |
| Ease of Use | 8/10 | 7/10 |
| Analytics | 4/10 | 5/10 |
| Customization | 5/10 | 9/10 |
| Scalability | 5/10 | 6/10 |
| Support | 8/10 | 6/10 |
| Integration | 4/10 | 8/10 |
| Security | 7/10 | 8/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | €20/user/mo Business | $12/user/mo Plus |
| Estimated cost for 10 users | €200/mo Business | Free Free |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Task management | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
factro vs Notion cost by team size
| Team size | factro | Notion |
|---|---|---|
| 1 user | FreeBasic | FreeFree |
| 5 users | €100/moBusiness | FreeFree |
| 10 users | €200/moBusiness | FreeFree |
| 25 users | €500/moBusiness | FreeFree |
| 50 users | €999/moBusiness | FreeFree |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose factro
- Higher Support score (8/10 vs 6/10)
- Higher Ease of Use score (8/10 vs 7/10)
- Better fit for consultancies (8/10 vs 5/10)
Why choose Notion
- Higher Customization score (9/10 vs 5/10)
- Higher Integration score (8/10 vs 4/10)
- Better fit for enterprise (7/10 vs 4/10)
- Better fit for freelancers (7/10 vs 5/10)
Pros & Cons
factro
Pros
- Reviewers describe the structure tree, Kanban, table and Gantt views as intuitive and quick to learn.
- GDPR compliance and German data protection are the main selling points, which matter to public-sector buyers.
- The free Basic plan lets up to 3 users run 5 projects at no cost.
- Guests can be invited free of charge from the Business plan upward.
- Reviewers on OMR praise responsive support and say feature requests were implemented within weeks.
Cons
- There is no Slack integration, and integrations focus mainly on Microsoft tools.
- Reporting on project progress and risks is weak, according to reviewers.
- The Gantt mode is less intuitive than the other views, and its export options are limited.
- Each task can have only one responsible person and one executor.
- There is no undo function, and some structures are rigid.
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Not sold on either?
Frequently Asked Questions
Notion scores higher on our Project Management criteria: 7.1/10 against 5.8/10 for factro. The largest gap is in Customization: 5/10 for factro and 9/10 for Notion.
Yes, both factro and Notion have a free plan.
Factro is the better fit for consultancies: we rate it 8/10 for them, against 5/10 for Notion.
