easybill vs Payhawk (2026): Pricing, Features & Verdict
Payhawk is our pick, scoring 7.1/10 against 6.5/10 for easybill on our Finance Software criteria. Its biggest advantage: higher Analytics score (5/10 vs 3/10). Only easybill has a free plan.
Last updated: November 2026
easybill
6.5/10
German cloud invoicing software for freelancers, small businesses and online sellers. It creates quotes, invoices, e-invoices and dunning notices, and imports orders automatically from marketplaces and shops.
Payhawk
7.1/10
Payhawk is a modular spend management platform combining Visa corporate cards, expense claims, accounts payable, procurement and travel booking for mid-sized and multi-entity companies.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7.1/10 |
| Scalability | 7/10 | 8/10 |
| Analytics | 3/10 | 5/10 |
| Compliance | 7/10 | 8/10 |
| Integration | 8/10 | 9/10 |
| Security | 6/10 | 8/10 |
| Support | 7/10 | 5/10 |
| Cost | 7/10 | 4/10 |
| Customization | 6/10 | 7/10 |
| Ease of Use | 6/10 | 8/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | €12/mo Starter | £149/mo Growth programme (UK/EEA) |
| Estimated cost for 10 users | €12/mo Starter | £149/mo Growth programme (UK/EEA) |
| Features | ||
| Corporate Cards | ||
| Accountant Access | ||
| Expense Management | ||
| Multi-currency | ||
| Tax Compliance | ||
| Accounts Payable | Not listed | |
| Financial Reporting | Not listed | |
| General Ledger | Not listed | |
| Invoicing | Not listed | |
| Multi-entity Consolidation | Not listed | |
| Payroll | ||
easybill vs Payhawk cost by team size
| Team size | easybill | Payhawk |
|---|---|---|
| 1 user | FreeFree | £149/moGrowth programme (UK/EEA) |
| 5 users | €12/moStarter | £149/moGrowth programme (UK/EEA) |
| 10 users | €12/moStarter | £149/moGrowth programme (UK/EEA) |
| 25 users | €12/moStarter | $299/moTravel |
| 50 users | €12/moStarter | $299/moTravel |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Who easybill and Payhawk suit
easybill fits small business better than Payhawk.
| Audience | easybill | Payhawk |
|---|---|---|
| Small Business | 7/10Covers invoicing and e-invoicing for German SMEs, but needs separate accounting software. | 4/10There is a discounted Growth programme for UK and EEA firms under 10 staff, but it is capped and reviewers say the cost is high for small companies. |
| Accountants and Bookkeepers | 6/10Offers tax-adviser access and a DATEV export, but the bookkeeping itself happens elsewhere. | Not rated |
| E-commerce | 9/10Built-in imports from Amazon, eBay, OTTO, Shopify and WooCommerce automate marketplace invoicing. | Not rated |
| Enterprise | Not rated | 7/10It offers SAP, Oracle and Workday connectors, SSO, and PO matching, but very large enterprises may still need deeper procurement suites. |
| Finance Teams | Not rated | 9/10It is built for controllers and CFO teams that need card controls, AP approvals and ERP sync in one place. |
| Freelancers | 6/10A free plan and a cheap Starter tier help, but recurring invoices and dunning only come in higher tiers. | Not rated |
| Mid-Market | Not rated | 9/10Module pricing from several hundred dollars a month, plus multi-entity add-ons, targets companies that have outgrown simple expense apps. |
| Startups | Not rated | 5/10The Growth plan and unlimited employee seats help, but annual contracts and the price floor are less startup-friendly than freemium rivals. |
Which One Should You Choose?
Why choose easybill
- Has a free plan (Payhawk does not)
- Higher Cost score (7/10 vs 4/10)
- Higher Support score (7/10 vs 5/10)
- Better fit for small business (7/10 vs 4/10)
Why choose Payhawk
- Higher Analytics score (5/10 vs 3/10)
- Higher Security score (8/10 vs 6/10)
- Includes Corporate Cards, which easybill lacks
Pros & Cons
easybill
Pros
- Imports and invoices marketplace orders from Amazon, eBay, OTTO and shop systems automatically.
- Creates XRechnung and ZUGFeRD e-invoices on every plan, including the free one.
- A permanent free plan includes DATEV export and tax-adviser access.
- Testers at experte.de rated support well, at 1.7 on the German grade scale, with fast responses.
Cons
- Not an accounting package: no ledger, profit and loss, or VAT return filings.
- Reviewers call the interface dated and say there is no mobile app.
- Recurring invoices, shop imports and dunning are locked to the higher tiers.
- Costs rise as invoice volume grows, and the Starter plan is capped at 20 contacts.
Payhawk
Pros
- Unlimited employee seats, card transactions and document processing in every module, so costs do not scale per employee.
- Very broad native integration list, covering NetSuite, Sage Intacct, SAP, Dynamics, Xero, QuickBooks, DATEV and 30+ HR systems, plus a partner API and MCP connector.
- Strong for multi-entity European groups, with regulated card issuing entities in the EEA, UK and US and balances in six currencies.
- AP module includes 2- and 3-way PO matching, segregation-of-duties controls, and e-invoicing support for Peppol, KSeF, SDI and Finvoice.
- Reviewers often say employees find receipt capture and expense submission in the mobile app quick and easy.
Cons
- Trustpilot (2.8/5) and some G2 reviews describe mid-contract price increases, automatic renewals and difficult cancellations.
- Several reviewers report slow or AI-first support, with replies taking days or weeks.
- Annual pricing, unit fees for admin seats and cards, and add-on prices are not published, so you have to get a quote.
- Initial setup of workflows, custom fields and integrations is described as complex, and some reviewers note sync errors with Xero and with foreign currency refunds.
- It is not a general ledger or payroll system, so it needs a separate ERP or accounting package.
Not sold on either?
Frequently Asked Questions
Payhawk scores higher on our Finance Software criteria: 7.1/10 against 6.5/10 for easybill. The largest gap is in Cost: 7/10 for easybill and 4/10 for Payhawk.
Easybill has a free plan; Payhawk does not list one.
Easybill is the better fit for small business: we rate it 7/10 for them, against 4/10 for Payhawk.
Payhawk has Corporate Cards, which easybill lacks.
