A-Plan vs Notion: Complete Comparison (2026)
An in-depth comparison of A-Plan and Notion to help you choose the right tool for your business.
Last updated: November 2026
A-Plan
5.7/10
A-Plan is Windows desktop software from Germany for project, resource and cost planning, with Gantt charts. It is built for project managers in small and mid-sized organisations.
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 5.7/10 | 7.1/10 |
| Analytics | 6/10 | 5/10 |
| Cost | 7/10 | 6/10 |
| Customization | 6/10 | 9/10 |
| Ease of Use | 5/10 | 7/10 |
| Integration | 5/10 | 8/10 |
| Scalability | 5/10 | 6/10 |
| Security | 5/10 | 8/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | €12/user/mo Standard (subscription) | $12/user/mo Plus |
| Estimated cost for 10 users | €149/mo SQL (subscription) | Free Free |
| Features | ||
| App integrations | ||
| Task management | ||
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Time tracking | Not listed | |
A-Plan vs Notion cost by team size
| Team size | A-Plan | Notion |
|---|---|---|
| 1 user | €12/moStandard (subscription) | FreeFree |
| 5 users | €60/moStandard (subscription) | FreeFree |
| 10 users | €149/moSQL (subscription) | FreeFree |
| 25 users | €373/moSQL (subscription) | FreeFree |
| 50 users | €745/moSQL (subscription) | FreeFree |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose A-Plan
- Higher Analytics score (6/10 vs 5/10)
- Higher Cost score (7/10 vs 6/10)
Why choose Notion
- Has a free plan (A-Plan does not)
- Higher Customization score (9/10 vs 6/10)
- Higher Integration score (8/10 vs 5/10)
- Better fit for startups (9/10 vs 4/10)
- Better fit for remote teams (8/10 vs 3/10)
Pros & Cons
A-Plan
Pros
- The Standard subscription costs about 11.90 EUR per user per month, which is cheap for resource and cost planning.
- It imports and exports MS Project and Excel files, which makes migrating from or working alongside Microsoft tools easier.
- Cost planning, planned-versus-actual comparison and forecasts are built in, not sold as extras.
- Customers can choose between a perpetual licence and a subscription.
- A 30-day free trial is available, and the vendor offers training and consulting.
Cons
- It is a Windows desktop application, and web or mobile access requires the optional WebViewer.
- It has no Kanban boards, agile methods or client portal.
- The vendor's homepage does not show prices, and third-party price figures conflict.
- Most of its materials and its market are German-language.
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Not sold on either?
Frequently Asked Questions
Notion scores higher on our Project Management criteria: 7.1/10 against 5.7/10 for A-Plan. The largest gap is in Customization: 6/10 for A-Plan and 9/10 for Notion.
Notion has a free plan; A-Plan does not list one.
Notion is the better fit for remote teams: we rate it 8/10 for them, against 3/10 for A-Plan.
