HSI Donesafe vs MaintainX (2026): Pricing, Features & Verdict
HSI Donesafe and MaintainX both score 6.8/10 on our Industrial & Infrastructure Software criteria. Only MaintainX has a free plan.
Last updated: November 2026
HSI Donesafe
6.8/10
A cloud EHSQ platform for mid-market and enterprise organizations. It covers incidents, risk, audits, inspections, chemicals, assets, and quality across more than 60 no-code modules.
MaintainX
6.8/10
Mobile-first maintenance management software (CMMS) that frontline maintenance and operations teams use to run work orders, preventive maintenance, inspections, assets and spare parts.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.8/10 | 6.8/10 |
| Integration | 6/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Support | 7/10 | 8/10 |
| Cost | 4/10 | 5/10 |
| Analytics | 7/10 | 6/10 |
| Ease of Use | 7/10 | 9/10 |
| Customization | 8/10 | 5/10 |
| Scalability | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | Contact for pricing | $25/user/mo Essential |
| Estimated cost for 10 users | Contact for pricing | Free Basic |
| Features | ||
| Asset Registry | ||
| Inspection Checklists | ||
| Offline Field App | ||
| Preventive Maintenance | ||
| Condition Monitoring | Not listed | |
| Safety and Compliance | Not listed | |
| SCADA and IoT Integration | Not listed | |
| Spare Parts Inventory | Not listed | |
| Work Orders | Not listed | |
HSI Donesafe vs MaintainX cost by team size
| Team size | HSI Donesafe | MaintainX |
|---|---|---|
| 1 user | Contact for pricing | FreeBasic |
| 5 users | Contact for pricing | FreeBasic |
| 10 users | Contact for pricing | FreeBasic |
| 25 users | Contact for pricing | FreeBasic |
| 50 users | Contact for pricing | FreeBasic |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Who HSI Donesafe and MaintainX suit
MaintainX fits manufacturing better than HSI Donesafe.
| Audience | HSI Donesafe | MaintainX |
|---|---|---|
| Manufacturing | 7/10Its chemical, SDS, quality, and supplier modules address common manufacturing compliance needs. | 9/10Integrations with MachineMetrics, Ignition and ERPs such as SAP suit plant-floor maintenance, and named customers include manufacturers such as Carrier and Interroll. |
| Field Teams | 7/10The offline mobile app lets field workers complete audits and report hazards without a connection. | 8/10The mobile app works offline, scans barcodes and supports in-app messaging for technicians working away from a desk. |
| Enterprise | 7/10The vendor lists large customers such as Toyota and Nokia, offers regional hosting, and holds ISO 27001 certification. | 7/10The Enterprise plan adds SSO, multi-site management, ERP integrations and a 99.9% uptime SLA, and the product now belongs to Autodesk. |
| Operations Teams | 8/10Its core purpose is to run EHSQ operational processes such as incidents, audits, and corrective actions. | 8/10Inspections, procedures and audit trails support operational compliance checks across sites. |
| Construction | 7/10Software Advice lists it in its construction category, and its incident, risk, and inspection modules fit construction safety programs. | Not rated |
| Logistics | Not rated | 6/10The Samsara and Motive integrations turn fleet fault codes and inspection reports into maintenance work. |
| Maintenance Teams | Not rated | 10/10The product is a CMMS built for maintenance technicians and managers, centred on work orders, preventive maintenance and asset history. |
| Mid-Market | 8/10G2 data shows most reviewers come from mid-market companies, and the per-module pricing suits teams of that size. | Not rated |
| Small Business | Not rated | 7/10A free Basic plan and quick setup help small teams, but core features such as parts inventory need the 65-dollar Premium tier. |
Which One Should You Choose?
Why choose HSI Donesafe
- Higher Customization score (8/10 vs 5/10)
- Higher Analytics score (7/10 vs 6/10)
Why choose MaintainX
- Has a free plan (HSI Donesafe does not)
- Higher Ease of Use score (9/10 vs 7/10)
- Higher Integration score (7/10 vs 6/10)
- Better fit for manufacturing (9/10 vs 7/10)
Pros & Cons
HSI Donesafe
Pros
- The no-code builder lets administrators change forms, workflows, and notifications without help from developers.
- A broad set of more than 60 modules puts incidents, chemicals, injury claims, quality, and ESG in one shared system.
- The offline mobile app on Apple, Android, and Windows lets field staff complete audits and log incidents without coverage.
- Hosting is available in the EU, US, Australia, and Asia, and the platform holds ISO 27001 certification, which helps with data residency requirements.
- Review scores are strong, around 4.8 on Software Advice and 4.5 on G2.
Cons
- No public pricing. Buyers must go through a demo and quote, and one listing suggests about 10,000 USD per year as a starting point.
- Asset features are limited to registers, QR lookups, and reminders. There is no condition monitoring, predictive maintenance, or SCADA connectivity.
- Integration relies on a general API and single sign-on, with no published library of named connectors, so setup effort may be needed.
- Its broad configurability can mean a longer initial setup before teams see the full benefit.
MaintainX
Pros
- Reviewers say the mobile app is easy to learn, and technicians can create and close work orders with little or no training.
- A free Basic plan with unlimited work orders, plus free requester accounts on every plan, lets staff outside maintenance submit requests at no cost.
- The inspection builder supports pass or fail steps, conditional logic, photos and e-signatures, and a failed step can create a corrective work order automatically.
- Ready-made ERP connectors for SAP, NetSuite, Dynamics 365 and Infor, plus machine-data links through MachineMetrics, Ignition and Samsara.
- Holds ISO 27001:2022 certification and has completed a SOC 2 audit.
- High ratings of about 4.8 out of 5 on both G2 and Capterra, from well over 1,000 reviews on each.
Cons
- Basic features such as parts inventory, meter-based PM and API access need Premium, which costs 65 to 75 dollars per user per month.
- Reviewers often say reporting and custom analytics are limited, especially on the lower tiers.
- Work order PDF layouts and workflows are hard to customize, according to reviewers.
- SSO, multi-site management and ERP integrations are Enterprise-only, and Enterprise is quoted rather than listed.
- Per-user pricing adds up quickly for large technician teams.
Not sold on either?
Frequently Asked Questions
HSI Donesafe and MaintainX both score 6.8/10 on our Industrial & Infrastructure Software criteria. The largest gap is in Customization: 8/10 for HSI Donesafe and 5/10 for MaintainX.
MaintainX has a free plan; HSI Donesafe does not list one.
MaintainX is the better fit for manufacturing: we rate it 9/10 for them, against 7/10 for HSI Donesafe.
