EGroupware vs GroupOffice: Complete Comparison (2026)
An in-depth comparison of EGroupware and GroupOffice to help you choose the right tool for your business.
Last updated: November 2026
EGroupware
5.6/10
EGroupware is an open-source groupware suite from Germany. It combines CRM address books, calendars, a helpdesk tracker, projects and file sharing for organisations that care about data sovereignty.
GroupOffice
6.3/10
Open-source groupware and CRM platform from Dutch firm Intermesh, combining email, calendar, contacts, projects, helpdesk and newsletters for businesses and public organisations.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 5.6/10 | 6.3/10 |
| Customization | 6/10 | 8/10 |
| Analytics | 3/10 | 3/10 |
| Integration | 5/10 | 5/10 |
| Support | 5/10 | 5/10 |
| Ease of Use | 4/10 | 6/10 |
| Security | 7/10 | 7/10 |
| Cost | 8/10 | 9/10 |
| Scalability | 6/10 | 5/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | €22/mo eCloud NGO | Contact for pricing |
| Estimated cost for 10 users | Free Community Edition (on-premises) | Contact for pricing |
| Features | ||
| Collaboration | ||
| Contact Management | ||
| Customer Support Management | ||
| Integrations | ||
| Mobile Access | ||
| Marketing Automation | Not listed | |
EGroupware vs GroupOffice cost by team size
| Team size | EGroupware | GroupOffice |
|---|---|---|
| 1 user | FreeCommunity Edition (on-premises) | Contact for pricing |
| 5 users | FreeCommunity Edition (on-premises) | Contact for pricing |
| 10 users | FreeCommunity Edition (on-premises) | Contact for pricing |
| 25 users | FreeCommunity Edition (on-premises) | Contact for pricing |
| 50 users | FreeCommunity Edition (on-premises) | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose EGroupware
- Higher Scalability score (6/10 vs 5/10)
Why choose GroupOffice
- Higher Customization score (8/10 vs 6/10)
- Higher Ease of Use score (6/10 vs 4/10)
Pros & Cons
EGroupware
Pros
- A free open-source Community Edition allows unlimited users when you host it yourself.
- Cloud hosting in German data centres, with a GDPR focus, suits EU organisations that care about data sovereignty.
- CRM address books, calendars, a helpdesk tracker, projects and files come in one suite.
- The base cloud fee is low, at 3.65 EUR per user per month, and there are discounted NGO and school plans.
- Built-in links to Collabora, Jitsi, BigBlueButton and Placetel telephony.
Cons
- The CRM is basic, with no evident sales pipeline or marketing automation.
- Reviewers describe the interface as dated and the mobile experience as awkward.
- Support is billed by the hour, and Community Edition support costs 350 EUR per hour.
- Pricing is complex, with fair-use fees, concurrent-user minimums and 12-month terms on on-premises plans.
- There are very few user reviews on G2 and Capterra.
GroupOffice
Pros
- The Community edition is free and open source under AGPL-3.0 with unlimited users, so there are no per-seat costs.
- Professional is a perpetual licence at €439 for up to 100 users, far cheaper than subscription CRMs for a team that size.
- Data can stay on your own servers or in a Dutch datacentre, and the vendor cites GDPR compliance, two-factor authentication and encryption.
- Standard protocols (ActiveSync, CalDAV, CardDAV, IMAP, WebDAV) sync mail, contacts and calendars to native apps on phones and desktops.
- The Studio module and custom fields let administrators build their own modules.
Cons
- CRM features centre on contacts, newsletters and tickets. No pipeline, lead scoring or sales analytics were found.
- Few user reviews exist, and most date from 2019 to 2020, so there is little recent independent evidence.
- Updates, phone support and managed setup cost extra through annual contracts.
- The vendor's site does not clearly show the hosted Online price.
Not sold on either?
Frequently Asked Questions
GroupOffice scores higher on our CRM criteria: 6.3/10 against 5.6/10 for EGroupware. The largest gap is in Customization: 6/10 for EGroupware and 8/10 for GroupOffice.
Yes, both EGroupware and GroupOffice have a free plan.
