EGroupware vs Flowlu: Complete Comparison (2026)
An in-depth comparison of EGroupware and Flowlu to help you choose the right tool for your business.
Last updated: November 2026
EGroupware
5.6/10
EGroupware is an open-source groupware suite from Germany. It combines CRM address books, calendars, a helpdesk tracker, projects and file sharing for organisations that care about data sovereignty.
Flowlu
6.4/10
All-in-one work management platform for small and mid-sized service businesses, combining projects, tasks, CRM, invoicing, finance tracking and a knowledge base.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 5.6/10 | 6.4/10 |
| Analytics | 3/10 | 6/10 |
| Cost | 8/10 | 7/10 |
| Customization | 6/10 | 7/10 |
| Ease of Use | 4/10 | 7/10 |
| Integration | 5/10 | 6/10 |
| Scalability | 6/10 | 6/10 |
| Security | 7/10 | 5/10 |
| Support | 5/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | €22/mo eCloud NGO | $12/user/mo Essential |
| Estimated cost for 10 users | Free Community Edition (on-premises) | $120/mo Essential |
| Features | ||
| Collaboration | Not listed | |
| Contact Management | Not listed | |
| Customer Support Management | Not listed | |
| Integrations | Not listed | |
| Mobile Access | Not listed | |
| More features | ||
| Kanban boards | Not listed | |
| Gantt charts | Not listed | |
| Workflow automation | Not listed | |
| Client collaboration | Not listed | |
| Knowledge base | Not listed | |
| Collaboration tools | Not listed | |
| App integrations | Not listed | |
| Docs | Not listed | |
| Reporting | Not listed | |
| Task lists | Not listed | |
| Task management | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
EGroupware vs Flowlu cost by team size
| Team size | EGroupware | Flowlu |
|---|---|---|
| 1 user | FreeCommunity Edition (on-premises) | FreeFree |
| 5 users | FreeCommunity Edition (on-premises) | $60/moEssential |
| 10 users | FreeCommunity Edition (on-premises) | $120/moEssential |
| 25 users | FreeCommunity Edition (on-premises) | $300/moEssential |
| 50 users | FreeCommunity Edition (on-premises) | $600/moEssential |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose EGroupware
- Higher Security score (7/10 vs 5/10)
- Higher Cost score (8/10 vs 7/10)
Why choose Flowlu
- Higher Analytics score (6/10 vs 3/10)
- Higher Ease of Use score (7/10 vs 4/10)
- Better fit for sales teams (6/10 vs 3/10)
- Better fit for consultancies (8/10 vs 6/10)
Pros & Cons
EGroupware
Pros
- A free open-source Community Edition allows unlimited users when you host it yourself.
- Cloud hosting in German data centres, with a GDPR focus, suits EU organisations that care about data sovereignty.
- CRM address books, calendars, a helpdesk tracker, projects and files come in one suite.
- The base cloud fee is low, at 3.65 EUR per user per month, and there are discounted NGO and school plans.
- Built-in links to Collabora, Jitsi, BigBlueButton and Placetel telephony.
Cons
- The CRM is basic, with no evident sales pipeline or marketing automation.
- Reviewers describe the interface as dated and the mobile experience as awkward.
- Support is billed by the hour, and Community Edition support costs 350 EUR per hour.
- Pricing is complex, with fair-use fees, concurrent-user minimums and 12-month terms on on-premises plans.
- There are very few user reviews on G2 and Capterra.
Flowlu
Pros
- Combines project delivery with CRM, invoicing and finance tracking, so service firms can track project profitability without separate accounting or sales tools.
- The free plan includes invoices, estimates and a basic wiki for two users, which is unusual for a project management tool.
- Capterra reviewers give high marks for value for money, and several say Flowlu replaced multiple separate apps.
- Projects can be viewed as lists, Kanban boards or Gantt charts, and mind maps can be converted into projects.
Cons
- Important features are spread across tiers. The client portal, billable hours and role-based access need Advanced at 22 USD per user per month, and white-labeling needs Ultimate.
- Some reviewers describe a steep learning curve at first because the suite has so many modules.
- Some reviewers say requests through the in-app support chat went unanswered.
- The free plan's limits of 100 contacts, one pipeline and one workflow are restrictive, and refunds are not offered on paid plans.
- The sources reviewed list no public security certifications or SSO.
Not sold on either?
Frequently Asked Questions
Flowlu scores higher on our CRM criteria: 6.4/10 against 5.6/10 for EGroupware. The largest gap is in Analytics: 3/10 for EGroupware and 6/10 for Flowlu.
Yes, both EGroupware and Flowlu have a free plan.
Flowlu is the better fit for sales teams: we rate it 6/10 for them, against 3/10 for EGroupware.
