ClickUp vs EGroupware: Complete Comparison (2026)
An in-depth comparison of ClickUp and EGroupware to help you choose the right tool for your business.
Last updated: November 2026
ClickUp
7.1/10
ClickUp is a work management platform with tasks, docs, chat, automations, AI agents and a CRM layer for contacts, companies and deals, aimed at business teams.
EGroupware
5.6/10
EGroupware is an open-source groupware suite from Germany. It combines CRM address books, calendars, a helpdesk tracker, projects and file sharing for organisations that care about data sovereignty.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 5.6/10 |
| Customization | 9/10 | 6/10 |
| Integration | 8/10 | 5/10 |
| Scalability | 7/10 | 6/10 |
| Analytics | 7/10 | 3/10 |
| Cost | 7/10 | 8/10 |
| Ease of Use | 5/10 | 4/10 |
| Security | 8/10 | 7/10 |
| Support | 5/10 | 5/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Core | €22/mo eCloud NGO |
| Estimated cost for 10 users | Free Free Forever | Free Community Edition (on-premises) |
| Features | ||
| Collaboration | ||
| Contact Management | ||
| Integrations | ||
| Mobile Access | ||
| Customer Support Management | Not listed | |
| Lead Management | Not listed | |
| Opportunity Management | Not listed | |
| Reporting & Analytics | Not listed | |
| Sales Automation | Not listed | |
ClickUp vs EGroupware cost by team size
| Team size | ClickUp | EGroupware |
|---|---|---|
| 1 user | FreeFree Forever | FreeCommunity Edition (on-premises) |
| 5 users | FreeFree Forever | FreeCommunity Edition (on-premises) |
| 10 users | FreeFree Forever | FreeCommunity Edition (on-premises) |
| 25 users | FreeFree Forever | FreeCommunity Edition (on-premises) |
| 50 users | FreeFree Forever | FreeCommunity Edition (on-premises) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose ClickUp
- Higher Analytics score (7/10 vs 3/10)
- Higher Customization score (9/10 vs 6/10)
- Better fit for consultancies (8/10 vs 6/10)
- Better fit for sales teams (5/10 vs 3/10)
Why choose EGroupware
- Higher Cost score (8/10 vs 7/10)
Pros & Cons
ClickUp
Pros
- Deals can become delivery projects in the same workspace, which suits agencies and consultancies that sell and deliver client work.
- The free plan allows unlimited members and unlimited tasks, so small teams can try the platform before paying.
- Custom fields, task types, many views and automations let teams model most pipelines and processes without code.
- Enterprise security options include SAML, SCIM, audit logs, data residency and HIPAA support with a BAA.
Cons
- It is not a dedicated CRM. Reviewers report needing Zapier automations for CRM workflows, and the CRM page does not confirm email sync or native calling.
- Reviewers report a steep learning curve and say new users need hours of training to become proficient.
- G2 and Capterra reviewers report bugs, slow performance and support replies that do not resolve problems.
- The late-2026 pricing change raised per-user list prices for new workspaces, and heavy AI use requires buying extra credits.
EGroupware
Pros
- A free open-source Community Edition allows unlimited users when you host it yourself.
- Cloud hosting in German data centres, with a GDPR focus, suits EU organisations that care about data sovereignty.
- CRM address books, calendars, a helpdesk tracker, projects and files come in one suite.
- The base cloud fee is low, at 3.65 EUR per user per month, and there are discounted NGO and school plans.
- Built-in links to Collabora, Jitsi, BigBlueButton and Placetel telephony.
Cons
- The CRM is basic, with no evident sales pipeline or marketing automation.
- Reviewers describe the interface as dated and the mobile experience as awkward.
- Support is billed by the hour, and Community Edition support costs 350 EUR per hour.
- Pricing is complex, with fair-use fees, concurrent-user minimums and 12-month terms on on-premises plans.
- There are very few user reviews on G2 and Capterra.
Not sold on either?
Frequently Asked Questions
ClickUp scores higher on our CRM criteria: 7.1/10 against 5.6/10 for EGroupware. The largest gap is in Analytics: 7/10 for ClickUp and 3/10 for EGroupware.
Yes, both ClickUp and EGroupware have a free plan.
ClickUp is the better fit for consultancies: we rate it 8/10 for them, against 6/10 for EGroupware.
