Agiled vs EGroupware: Complete Comparison (2026)
An in-depth comparison of Agiled and EGroupware to help you choose the right tool for your business.
Last updated: November 2026
Agiled
6.3/10
Agiled is an all-in-one business platform for service businesses and agencies. It combines projects, CRM, invoicing, time tracking, and a client portal.
EGroupware
5.6/10
EGroupware is an open-source groupware suite from Germany. It combines CRM address books, calendars, a helpdesk tracker, projects and file sharing for organisations that care about data sovereignty.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 5.6/10 |
| Customization | 6/10 | 6/10 |
| Analytics | 5/10 | 3/10 |
| Integration | 7/10 | 5/10 |
| Support | 7/10 | 5/10 |
| Ease of Use | 7/10 | 4/10 |
| Security | 5/10 | 7/10 |
| Cost | 7/10 | 8/10 |
| Scalability | 5/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | Contact for pricing | €22/mo eCloud NGO |
| Estimated cost for 10 users | Contact for pricing | Free Community Edition (on-premises) |
| Features | ||
| Collaboration | Not listed | |
| Contact Management | Not listed | |
| Customer Support Management | Not listed | |
| Integrations | Not listed | |
| Mobile Access | Not listed | |
| More features | ||
| Scheduling | Not listed | |
| Docs | Not listed | |
| Client collaboration | Not listed | |
| App integrations | Not listed | |
| Task lists | Not listed | |
| Gantt charts | Not listed | |
| Task management | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
| Kanban boards | Not listed | |
| Reporting | Not listed | |
Agiled vs EGroupware cost by team size
| Team size | Agiled | EGroupware |
|---|---|---|
| 1 user | Contact for pricing | FreeCommunity Edition (on-premises) |
| 5 users | Contact for pricing | FreeCommunity Edition (on-premises) |
| 10 users | Contact for pricing | FreeCommunity Edition (on-premises) |
| 25 users | Contact for pricing | FreeCommunity Edition (on-premises) |
| 50 users | Contact for pricing | FreeCommunity Edition (on-premises) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Agiled
- Higher Ease of Use score (7/10 vs 4/10)
- Higher Analytics score (5/10 vs 3/10)
- Better fit for consultancies (8/10 vs 6/10)
Why choose EGroupware
- Has a free plan (Agiled does not)
- Higher Security score (7/10 vs 5/10)
- Higher Cost score (8/10 vs 7/10)
- Better fit for mid-market (6/10 vs 3/10)
Pros & Cons
Agiled
Pros
- Combines CRM, projects, invoicing, proposals, and a client portal, so small service firms can replace several separate tools.
- Tracked time on tasks can be turned straight into client invoices.
- Clients and contacts do not count toward seat limits, which keeps costs down for client-facing teams.
- Strong user ratings: 4.8 from 83 reviews on SoftwareFinder and about 4.7 on G2, according to the vendor.
- Projects can be viewed as kanban boards, lists, or Gantt charts.
Cons
- Reviewers report a learning curve because of the number of modules, along with thin documentation and training material.
- The mobile app and some translations are described as needing improvement.
- Users ask for workload management and more flexible reporting.
- Branding the client portal on lower plans costs extra.
- Monthly-billing prices are not shown on the pricing page.
EGroupware
Pros
- A free open-source Community Edition allows unlimited users when you host it yourself.
- Cloud hosting in German data centres, with a GDPR focus, suits EU organisations that care about data sovereignty.
- CRM address books, calendars, a helpdesk tracker, projects and files come in one suite.
- The base cloud fee is low, at 3.65 EUR per user per month, and there are discounted NGO and school plans.
- Built-in links to Collabora, Jitsi, BigBlueButton and Placetel telephony.
Cons
- The CRM is basic, with no evident sales pipeline or marketing automation.
- Reviewers describe the interface as dated and the mobile experience as awkward.
- Support is billed by the hour, and Community Edition support costs 350 EUR per hour.
- Pricing is complex, with fair-use fees, concurrent-user minimums and 12-month terms on on-premises plans.
- There are very few user reviews on G2 and Capterra.
Not sold on either?
Frequently Asked Questions
Agiled scores higher on our CRM criteria: 6.3/10 against 5.6/10 for EGroupware. The largest gap is in Ease of Use: 7/10 for Agiled and 4/10 for EGroupware.
EGroupware has a free plan; Agiled does not list one.
EGroupware is the better fit for mid-market: we rate it 6/10 for them, against 3/10 for Agiled.
