Todoist vs Trello Comparison
Compare Todoist vs Trello features, pricing, and more.
Last updated: November 2026
Todoist
6.5/10
Todoist is a task manager from Doist for individuals and small teams, with natural-language task capture, shared team projects, and cross-platform apps.
Trello
7/10
Atlassian's Kanban-board work management app, where teams of all sizes organize tasks as cards on boards, with extra views and automation on paid plans.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7/10 |
| Analytics | 3/10 | 4/10 |
| Cost | 9/10 | 8/10 |
| Customization | 5/10 | 6/10 |
| Ease of Use | 9/10 | 9/10 |
| Integration | 7/10 | 8/10 |
| Scalability | 4/10 | 5/10 |
| Security | 5/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $7/mo Pro | $6/user/mo Standard |
| Estimated cost for 10 users | $100/mo Business | Free Free |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Kanban boards | ||
| Scheduling | ||
| Spreadsheet interface | ||
| Task lists | ||
| Task management | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Dashboards | Not listed | |
| Gantt charts | Not listed | |
| Goals and OKRs | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
Todoist vs Trello cost by team size
Trello costs less at every team size we checked.
| Team size | Todoist | Trello |
|---|---|---|
| 1 user | $7/moPro | FreeFree |
| 5 users | $50/moBusiness | FreeFree |
| 10 users | $100/moBusiness | FreeFree |
| 25 users | $250/moBusiness | $150/moStandard |
| 50 users | $500/moBusiness | $300/moStandard |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Todoist
- Higher Cost score (9/10 vs 8/10)
Why choose Trello
- Lower estimated cost for 10 users: Free vs $100/mo
- Higher Security score (7/10 vs 5/10)
- Higher Analytics score (4/10 vs 3/10)
- Better fit for startups (9/10 vs 6/10)
- Better fit for enterprise (5/10 vs 3/10)
Pros & Cons
Todoist
Pros
- Natural-language input turns phrases such as 'every Monday' into due dates and recurring tasks.
- The free plan is usable, and Pro costs only $60 a year.
- Business is $8 per user per month on annual billing, which is cheaper than most team work-management tools.
- About 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, and n8n.
- Reviewers say new and nontechnical employees learn the core features quickly.
Cons
- No task dependencies, Gantt charts, workload views, or true start dates.
- Structural caps of 300 active tasks and 20 sections per project.
- Reporting is limited to activity history, with no project analytics dashboards.
- The security page lists no SSO and no named SOC 2 or ISO certifications.
- Moving data with CSV leaves out completed tasks, filters, and Karma progress.
Trello
Pros
- The board, list, and card model is quick for new users to learn, and reviewers repeatedly rate its usability highly.
- The Free plan is generous, with unlimited cards, unlimited Power-Ups per board, and up to 10 collaborators.
- Paid tiers are cheap compared with rivals, at $5 per user per month for Standard and $10 for Premium on annual billing.
- Built-in Butler automation is available on every plan, and Premium has no command-run cap.
- The large Power-Up marketplace and quick capture from Slack, Teams, and email extend it without custom work.
Cons
- Calendar, Timeline, Table, and Dashboard views require Premium.
- There is no native time tracking and no real dependency or Gantt planning, so complex projects need add-ons or another tool.
- Reporting is thin, and reviewers say they cannot easily build charts or analytics.
- Automation is capped at 250 runs a month on Free and 1,000 on Standard.
- Crowded boards and work spread across departments become hard to manage, and reviewers cite bulk-update limits.
- Reviewers say permissions are coarse and the mobile app is weaker than the web app.
Not sold on either?
Frequently Asked Questions
Trello scores higher on our Project Management criteria: 7/10 against 6.5/10 for Todoist. The largest gap is in Security: 5/10 for Todoist and 7/10 for Trello.
Trello costs less for 10 users: free on its Free plan, against about $100/mo on its Business plan for Todoist, billed monthly.
Yes, both Todoist and Trello have a free plan.
Trello is the better fit for startups: we rate it 9/10 for them, against 6/10 for Todoist.
