OnePlan vs Todoist: Complete Comparison (2026)
An in-depth comparison of OnePlan and Todoist to help you choose the right tool for your business.
Last updated: November 2026
OnePlan
7/10
OnePlan is a strategic portfolio and work management platform built on the Microsoft cloud for PMOs and enterprises that manage projects, resources, and budgets.
Todoist
6.5/10
Todoist is a task manager from Doist for individuals and small teams, with natural-language task capture, shared team projects, and cross-platform apps.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7/10 | 6.5/10 |
| Cost | 5/10 | 9/10 |
| Ease of Use | 5/10 | 9/10 |
| Analytics | 8/10 | 3/10 |
| Customization | 8/10 | 5/10 |
| Scalability | 8/10 | 4/10 |
| Support | 7/10 | 6/10 |
| Integration | 9/10 | 7/10 |
| Security | 7/10 | 5/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $10/user/mo Basic | $7/mo Pro |
| Estimated cost for 10 users | $100/mo Basic | $100/mo Business |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| Kanban boards | ||
| Task management | ||
| Timeline view | ||
| Dashboards | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Goals and OKRs | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
OnePlan vs Todoist cost by team size
Todoist costs less at 1 user; OnePlan and Todoist cost the same from 5 users.
| Team size | OnePlan | Todoist |
|---|---|---|
| 1 user | $50/moBasic | $7/moPro |
| 5 users | $50/moBasic | $50/moBusiness |
| 10 users | $100/moBasic | $100/moBusiness |
| 25 users | $250/moBasic | $250/moBusiness |
| 50 users | $500/moBasic | $500/moBusiness |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose OnePlan
- Higher Analytics score (8/10 vs 3/10)
- Higher Scalability score (8/10 vs 4/10)
- Better fit for enterprise (9/10 vs 3/10)
- Better fit for mid-market (7/10 vs 4/10)
Why choose Todoist
- Has a free plan (OnePlan does not)
- Higher Cost score (9/10 vs 5/10)
- Higher Ease of Use score (9/10 vs 5/10)
- Better fit for freelancers (9/10 vs 1/10)
- Better fit for small business (7/10 vs 3/10)
Pros & Cons
OnePlan
Pros
- The integration catalog lists more than 40 connectors, covering Microsoft Project, Planner, Azure DevOps, Jira, Smartsheet, Workday, and SAP.
- Reviewers praise how configurable the workflows and templates are, which suits PMOs whose processes keep changing.
- Capacity and resource planning with utilization views is a widely cited strength.
- Viewing OnePlan OData in Power BI does not require a OnePlan license, which lowers the cost of sharing reports.
- The Basic entry price of 10 dollars per user per month is low for portfolio software.
Cons
- Roadmaps, resource and financial planning, scenarios, automation, and audit logs are Enterprise-only, and Enterprise has no public price.
- Reviewers report final quotes well above what they first expected.
- Setup and configuration have a learning curve, and onboarding can be slow.
- Advanced report layouts often need extra Power BI work.
- Basic is billed annually only and requires at least five users.
Todoist
Pros
- Natural-language input turns phrases such as 'every Monday' into due dates and recurring tasks.
- The free plan is usable, and Pro costs only $60 a year.
- Business is $8 per user per month on annual billing, which is cheaper than most team work-management tools.
- About 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, and n8n.
- Reviewers say new and nontechnical employees learn the core features quickly.
Cons
- No task dependencies, Gantt charts, workload views, or true start dates.
- Structural caps of 300 active tasks and 20 sections per project.
- Reporting is limited to activity history, with no project analytics dashboards.
- The security page lists no SSO and no named SOC 2 or ISO certifications.
- Moving data with CSV leaves out completed tasks, filters, and Karma progress.
Not sold on either?
Frequently Asked Questions
OnePlan scores higher on our Project Management criteria: 7/10 against 6.5/10 for Todoist. The largest gap is in Analytics: 8/10 for OnePlan and 3/10 for Todoist.
OnePlan and Todoist cost the same for 10 users: about $100/mo, billed monthly.
Todoist has a free plan; OnePlan does not list one.
Todoist is the better fit for freelancers: we rate it 9/10 for them, against 1/10 for OnePlan.
