monday work management vs Resource Management by Smartsheet: Complete Comparison (2026)
An in-depth comparison of monday work management and Resource Management by Smartsheet to help you choose the right tool for your business.
Last updated: November 2026
monday work management
7.3/10
A visual, board-based work management platform for planning projects, tracking tasks, and automating workflows, for teams from small businesses to enterprises.
Resource Management by Smartsheet
5.7/10
A resource planning and time tracking add-on for Smartsheet that helps service teams balance workloads, plan capacity, track hours, and forecast staffing and budgets.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.3/10 | 5.7/10 |
| Cost | 4/10 | 4/10 |
| Ease of Use | 8/10 | 7/10 |
| Analytics | 7/10 | 7/10 |
| Customization | 9/10 | 4/10 |
| Scalability | 8/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Integration | 8/10 | 6/10 |
| Security | 8/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | €9/user/mo Basic | Contact for pricing |
| Estimated cost for 10 users | €90/mo Basic | Contact for pricing |
| Features | ||
| Gantt charts | ||
| App integrations | ||
| Dashboards | ||
| Reporting | ||
| Scheduling | ||
| Time tracking | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Kanban boards | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Task management | Not listed | |
| Workflow automation | Not listed | |
monday work management vs Resource Management by Smartsheet cost by team size
| Team size | monday work management | Resource Management by Smartsheet |
|---|---|---|
| 1 user | FreeFree | Contact for pricing |
| 5 users | €45/moBasic | Contact for pricing |
| 10 users | €90/moBasic | Contact for pricing |
| 25 users | €225/moBasic | Contact for pricing |
| 50 users | €450/moBasic | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose monday work management
- Has a free plan (Resource Management by Smartsheet does not)
- Higher Customization score (9/10 vs 4/10)
- Higher Integration score (8/10 vs 6/10)
- Better fit for startups (6/10 vs 2/10)
- Better fit for small business (6/10 vs 3/10)
Why choose Resource Management by Smartsheet
- Better fit for consultancies (9/10 vs 6/10)
Pros & Cons
monday work management
Pros
- Color-coded boards and multiple views help non-technical teams adopt the tool quickly, according to several 2026 reviews.
- Customization is deep, with more than 30 column types, more than 15 views, and more than 200 templates.
- Pro includes 25,000 automation and integration actions per month, which covers most operational needs.
- Reviewers cite a marketplace of more than 850 integrations, and monday.com sells CRM, service, and dev products from the same vendor.
- Enterprise adds portfolio and resource management, a 99.9 percent uptime SLA, and 24/7 support.
Cons
- Third-party reviews report a three-seat minimum on paid plans and seats sold in blocks above that, so some teams pay for unused seats.
- Time tracking and private boards require Pro, and Standard allows only 250 automation actions per month.
- Metered AI credits make budgeting less predictable, according to reviewers.
- Reviewers say the mobile app lags behind the web version.
- Chat and docs are basic, so teams usually still need separate messaging and docs tools.
Resource Management by Smartsheet
Pros
- Heatmaps and a visual schedule show availability and percentage allocation across every project in one place.
- Comes with Time + Fees, Expense, Budget, and Utilization reports, so services firms do not have to build them.
- Placeholders and role-based planning let managers staff a project before naming people, and help forecast hiring.
- Reviewers say time logging and adding projects are easy, and that teams need little training.
- Connects to Smartsheet projects through Control Center and Advanced Reporting.
Cons
- Prices are not published, and it costs extra on top of a Smartsheet Business or Enterprise plan.
- Smartsheet's documentation says it has no task-level tracking, subtasks, dependencies, or Gantt views.
- Its dashboards cannot be customized, and permissions are set only at the project or account level.
- Reviewers report that exported data lands in the wrong fields and that work items cannot be tied to subphases.
- One reviewer reports a minimum purchase of 15 licences.
Not sold on either?
Frequently Asked Questions
Monday work management scores higher on our Project Management criteria: 7.3/10 against 5.7/10 for Resource Management by Smartsheet. The largest gap is in Customization: 9/10 for monday work management and 4/10 for Resource Management by Smartsheet.
Monday work management has a free plan; Resource Management by Smartsheet does not list one.
Monday work management is the better fit for startups: we rate it 6/10 for them, against 2/10 for Resource Management by Smartsheet.
Monday work management has Gantt charts, which Resource Management by Smartsheet lacks.
