MaintainX vs QGIS (2026): Pricing, Features & Verdict
QGIS is our pick, scoring 7/10 against 6.8/10 for MaintainX on our Industrial & Infrastructure Software criteria. Its biggest advantage: higher Cost score (10/10 vs 5/10). For 10 users, MaintainX and QGIS are both free; both MaintainX and QGIS have a free plan.
Last updated: November 2026
MaintainX
6.8/10
Mobile-first maintenance management software (CMMS) that frontline maintenance and operations teams use to run work orders, preventive maintenance, inspections, assets and spare parts.
QGIS
7/10
QGIS is a free, open source desktop GIS. Organisations use it to view, edit, analyse and map spatial data, including vector, raster, mesh and point cloud layers.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.8/10 | 7/10 |
| Integration | 7/10 | 8/10 |
| Security | 7/10 | 5/10 |
| Support | 8/10 | 5/10 |
| Cost | 5/10 | 10/10 |
| Analytics | 6/10 | 8/10 |
| Ease of Use | 9/10 | 5/10 |
| Customization | 5/10 | 9/10 |
| Scalability | 7/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $25/user/mo Essential | Contact for pricing |
| Estimated cost for 10 users | Free Basic | Free QGIS (open source) |
| Features | ||
| Work Orders | ||
| Asset Registry | Not listed | |
| Condition Monitoring | Not listed | |
| GIS and Mapping | Not listed | |
| Inspection Checklists | Not listed | |
| LiDAR Processing | Not listed | |
| Offline Field App | Not listed | |
| Preventive Maintenance | Not listed | |
| SCADA and IoT Integration | Not listed | |
| Spare Parts Inventory | Not listed | |
MaintainX vs QGIS cost by team size
MaintainX and QGIS cost the same at every team size we checked.
| Team size | MaintainX | QGIS |
|---|---|---|
| 1 user | FreeBasic | FreeQGIS (open source) |
| 5 users | FreeBasic | FreeQGIS (open source) |
| 10 users | FreeBasic | FreeQGIS (open source) |
| 25 users | FreeBasic | FreeQGIS (open source) |
| 50 users | FreeBasic | FreeQGIS (open source) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Who MaintainX and QGIS suit
| Audience | MaintainX | QGIS |
|---|---|---|
| Consultancies | Not rated | 8/10Firms can deploy it on any number of seats for analysis and map production without licence fees. |
| Education | Not rated | 9/10Reviewers note that being free and open source makes it popular for students and academic projects. |
| Engineering Firms | Not rated | 7/10It covers spatial analysis and point cloud viewing, but CAD and BIM work need other tools. |
| Enterprise | 7/10The Enterprise plan adds SSO, multi-site management, ERP integrations and a 99.9% uptime SLA, and the product now belongs to Autodesk. | Not rated |
| Field Teams | 8/10The mobile app works offline, scans barcodes and supports in-app messaging for technicians working away from a desk. | Not rated |
| Government | Not rated | 9/10Public bodies use it widely for mapping because it has no licence cost and supports open standards. |
| Logistics | 6/10The Samsara and Motive integrations turn fleet fault codes and inspection reports into maintenance work. | Not rated |
| Maintenance Teams | 10/10The product is a CMMS built for maintenance technicians and managers, centred on work orders, preventive maintenance and asset history. | Not rated |
| Manufacturing | 9/10Integrations with MachineMetrics, Ignition and ERPs such as SAP suit plant-floor maintenance, and named customers include manufacturers such as Carrier and Interroll. | Not rated |
| Operations Teams | 8/10Inspections, procedures and audit trails support operational compliance checks across sites. | Not rated |
| Small Business | 7/10A free Basic plan and quick setup help small teams, but core features such as parts inventory need the 65-dollar Premium tier. | Not rated |
| Utilities | Not rated | 7/10It can map networks and assets, and plugins and PostGIS extend it, but it has no built-in maintenance workflows. |
Which One Should You Choose?
Why choose MaintainX
- Higher Ease of Use score (9/10 vs 5/10)
- Higher Support score (8/10 vs 5/10)
- Includes Work Orders, which QGIS lacks
Why choose QGIS
- Higher Cost score (10/10 vs 5/10)
- Higher Customization score (9/10 vs 5/10)
Pros & Cons
MaintainX
Pros
- Reviewers say the mobile app is easy to learn, and technicians can create and close work orders with little or no training.
- A free Basic plan with unlimited work orders, plus free requester accounts on every plan, lets staff outside maintenance submit requests at no cost.
- The inspection builder supports pass or fail steps, conditional logic, photos and e-signatures, and a failed step can create a corrective work order automatically.
- Ready-made ERP connectors for SAP, NetSuite, Dynamics 365 and Infor, plus machine-data links through MachineMetrics, Ignition and Samsara.
- Holds ISO 27001:2022 certification and has completed a SOC 2 audit.
- High ratings of about 4.8 out of 5 on both G2 and Capterra, from well over 1,000 reviews on each.
Cons
- Basic features such as parts inventory, meter-based PM and API access need Premium, which costs 65 to 75 dollars per user per month.
- Reviewers often say reporting and custom analytics are limited, especially on the lower tiers.
- Work order PDF layouts and workflows are hard to customize, according to reviewers.
- SSO, multi-site management and ERP integrations are Enterprise-only, and Enterprise is quoted rather than listed.
- Per-user pricing adds up quickly for large technician teams.
QGIS
Pros
- No licence fees on any number of seats, under the GPLv2+ open source licence.
- Python and C++ plugins let teams add custom tools and database connectors such as PostGIS.
- It reads many data formats and standard web services, which makes it easy to connect to existing data.
- Its print layout, atlas and report tools suit organisations that produce a lot of maps.
- It loads LAS, LAZ and virtual point cloud datasets with classification-based rendering.
Cons
- Capterra reviewers report slow performance, freezes and crashes on heavy workloads.
- Newcomers describe a steep learning curve and say installation can be difficult.
- There is no vendor-backed support contract; help comes from the community or third-party providers.
- It cannot edit point clouds and has no asset maintenance features such as work orders.
- Some reviewers say it lacks tools that ArcGIS Pro offers.
Not sold on either?
Air Inspection Automation (AiA)Our product
Plans DJI drone inspection missions for power line towers from LiDAR scans: it finds the towers, places photo stops, checks clearance, and splits the route into battery flights.
Made by the team behind b stack radar. Shown here because it fits this topic. It is not part of our rankings. How we rank tools
Frequently Asked Questions
QGIS scores higher on our Industrial & Infrastructure Software criteria: 7/10 against 6.8/10 for MaintainX. The largest gap is in Cost: 5/10 for MaintainX and 10/10 for QGIS.
Both are free for 10 users.
Yes, both MaintainX and QGIS have a free plan.
MaintainX has Work Orders, which QGIS lacks.
