Kantata vs SmartSuite Comparison
Compare Kantata vs SmartSuite features, pricing, and more.
Last updated: November 2026
Kantata
6.2/10
Kantata is professional services automation software that combines project delivery, resource planning, time tracking, and financial forecasting for consultancies, agencies, and other services firms.
SmartSuite
7.3/10
SmartSuite is a no-code work management platform that teams use to build project, process and operations solutions with views, automations and AI agents.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.2/10 | 7.3/10 |
| Analytics | 8/10 | 7/10 |
| Cost | 3/10 | 6/10 |
| Customization | 6/10 | 9/10 |
| Ease of Use | 5/10 | 7/10 |
| Integration | 8/10 | 7/10 |
| Scalability | 8/10 | 7/10 |
| Security | 7/10 | 9/10 |
| Support | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | Contact for pricing | $20/user/mo Team |
| Estimated cost for 10 users | Contact for pricing | $200/mo Team |
| Features | ||
| App integrations | ||
| Client collaboration | ||
| Dashboards | ||
| Gantt charts | ||
| Reporting | ||
| Scheduling | ||
| Task management | ||
| Time tracking | ||
| Workflow automation | ||
| Collaboration tools | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Kanban boards | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Team messaging | Not listed | |
| Timeline view | Not listed | |
| Whiteboards | Not listed | |
Kantata vs SmartSuite cost by team size
| Team size | Kantata | SmartSuite |
|---|---|---|
| 1 user | Contact for pricing | Contact for pricing |
| 5 users | Contact for pricing | $100/moTeam |
| 10 users | Contact for pricing | $200/moTeam |
| 25 users | Contact for pricing | $500/moTeam |
| 50 users | Contact for pricing | $1,000/moTeam |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Kantata
- Higher Analytics score (8/10 vs 7/10)
- Higher Integration score (8/10 vs 7/10)
Why choose SmartSuite
- Higher Cost score (6/10 vs 3/10)
- Higher Customization score (9/10 vs 6/10)
- Better fit for freelancers (3/10 vs 1/10)
- Better fit for small business (6/10 vs 4/10)
Pros & Cons
Kantata
Pros
- Its resource management proposes teams based on skills and availability and shows bench capacity, which helps raise utilization.
- It connects pipeline, staffing, and delivery data so financial forecasts and margin views draw on live project data.
- Capterra reviews are largely positive, with 84% positive sentiment across 627 reviews.
- The vendor reports more than 1,200 prebuilt connectors, secure APIs, and MCP support.
- A Salesforce-native edition, Kantata on Salesforce, is available for firms that run on Salesforce.
Cons
- There is no public pricing, and reviewers call it expensive for small firms.
- New users face a steep learning curve and need proper training, according to reviewers.
- Reviewers describe task management as limited and inflexible.
- Some users report reports that are slow to refresh and a mobile app that struggles on very large projects.
SmartSuite
Pros
- The same records can be shown as grid, Kanban, Gantt, timeline, calendar, map and dashboard views without duplicating data.
- Its compliance coverage is unusually strong for the category, with ISO 27001, SOC 2 Type II, HIPAA and GDPR audits plus a choice of US or EU data residency.
- Read-only users, commenters and form submitters are free, which lowers the cost of involving stakeholders.
- It ships more than 200 templates and an AI solution builder to speed up setup.
- Reviewers describe the support team as responsive.
Cons
- Team, Professional and Enterprise carry 3-, 5- and 25-seat minimums, and there is no free plan.
- The Team plan allows only 5,000 records per solution, and automation runs plus API calls are hard-capped each month.
- SAML SSO and SCIM are available only on Enterprise and Signature plans.
- There is no team chat or whiteboard, and external access is limited to read-only shared views.
- Reviewers say complex workflows and large data imports take real setup effort, and there are no native desktop apps.
Not sold on either?
Frequently Asked Questions
SmartSuite scores higher on our Project Management criteria: 7.3/10 against 6.2/10 for Kantata. The largest gap is in Cost: 3/10 for Kantata and 6/10 for SmartSuite.
No, neither Kantata nor SmartSuite lists a free plan.
SmartSuite is the better fit for freelancers: we rate it 3/10 for them, against 1/10 for Kantata.
