ClickUp vs Resource Management by Smartsheet: Complete Comparison (2026)
An in-depth comparison of ClickUp and Resource Management by Smartsheet to help you choose the right tool for your business.
Last updated: November 2026
ClickUp
7.1/10
ClickUp is a work management platform with tasks, docs, chat, automations, AI agents and a CRM layer for contacts, companies and deals, aimed at business teams.
Resource Management by Smartsheet
5.7/10
A resource planning and time tracking add-on for Smartsheet that helps service teams balance workloads, plan capacity, track hours, and forecast staffing and budgets.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 5.7/10 |
| Cost | 7/10 | 4/10 |
| Ease of Use | 5/10 | 7/10 |
| Analytics | 7/10 | 7/10 |
| Customization | 9/10 | 4/10 |
| Scalability | 7/10 | 7/10 |
| Support | 5/10 | 6/10 |
| Integration | 8/10 | 6/10 |
| Security | 8/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | $12/user/mo Core | Contact for pricing |
| Estimated cost for 10 users | Free Free Forever | Contact for pricing |
| Features | ||
| App integrations | Not listed | |
| Dashboards | Not listed | |
| Gantt charts | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
| More features | ||
| Collaboration | Not listed | |
| Lead Management | Not listed | |
| Integrations | Not listed | |
| Sales Automation | Not listed | |
| Opportunity Management | Not listed | |
| Contact Management | Not listed | |
| Reporting & Analytics | Not listed | |
| Mobile Access | Not listed | |
ClickUp vs Resource Management by Smartsheet cost by team size
| Team size | ClickUp | Resource Management by Smartsheet |
|---|---|---|
| 1 user | FreeFree Forever | Contact for pricing |
| 5 users | FreeFree Forever | Contact for pricing |
| 10 users | FreeFree Forever | Contact for pricing |
| 25 users | FreeFree Forever | Contact for pricing |
| 50 users | FreeFree Forever | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose ClickUp
- Has a free plan (Resource Management by Smartsheet does not)
- Higher Customization score (9/10 vs 4/10)
- Higher Cost score (7/10 vs 4/10)
- Better fit for startups (8/10 vs 2/10)
- Better fit for small business (8/10 vs 3/10)
Why choose Resource Management by Smartsheet
- Higher Ease of Use score (7/10 vs 5/10)
- Higher Support score (6/10 vs 5/10)
Pros & Cons
ClickUp
Pros
- Deals can become delivery projects in the same workspace, which suits agencies and consultancies that sell and deliver client work.
- The free plan allows unlimited members and unlimited tasks, so small teams can try the platform before paying.
- Custom fields, task types, many views and automations let teams model most pipelines and processes without code.
- Enterprise security options include SAML, SCIM, audit logs, data residency and HIPAA support with a BAA.
Cons
- It is not a dedicated CRM. Reviewers report needing Zapier automations for CRM workflows, and the CRM page does not confirm email sync or native calling.
- Reviewers report a steep learning curve and say new users need hours of training to become proficient.
- G2 and Capterra reviewers report bugs, slow performance and support replies that do not resolve problems.
- The late-2026 pricing change raised per-user list prices for new workspaces, and heavy AI use requires buying extra credits.
Resource Management by Smartsheet
Pros
- Heatmaps and a visual schedule show availability and percentage allocation across every project in one place.
- Comes with Time + Fees, Expense, Budget, and Utilization reports, so services firms do not have to build them.
- Placeholders and role-based planning let managers staff a project before naming people, and help forecast hiring.
- Reviewers say time logging and adding projects are easy, and that teams need little training.
- Connects to Smartsheet projects through Control Center and Advanced Reporting.
Cons
- Prices are not published, and it costs extra on top of a Smartsheet Business or Enterprise plan.
- Smartsheet's documentation says it has no task-level tracking, subtasks, dependencies, or Gantt views.
- Its dashboards cannot be customized, and permissions are set only at the project or account level.
- Reviewers report that exported data lands in the wrong fields and that work items cannot be tied to subphases.
- One reviewer reports a minimum purchase of 15 licences.
Not sold on either?
Frequently Asked Questions
ClickUp scores higher on our Project Management criteria: 7.1/10 against 5.7/10 for Resource Management by Smartsheet. The largest gap is in Customization: 9/10 for ClickUp and 4/10 for Resource Management by Smartsheet.
ClickUp has a free plan; Resource Management by Smartsheet does not list one.
ClickUp is the better fit for startups: we rate it 8/10 for them, against 2/10 for Resource Management by Smartsheet.
