Celoxis vs Google Sheets: Complete Comparison (2026)
An in-depth comparison of Celoxis and Google Sheets to help you choose the right tool for your business.
Last updated: November 2026
Celoxis
6.5/10
Celoxis is project portfolio management software for PMOs and mid-to-large organizations. It covers scheduling, resource capacity, timesheets, project financials and client portals, in the cloud or on-premise.
Google Sheets
7.2/10
Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
Feature-by-Feature Comparison
| Feature | | G Google Sheets |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7.2/10 |
| Cost | 6/10 | 9/10 |
| Ease of Use | 5/10 | 8/10 |
| Analytics | 8/10 | 6/10 |
| Customization | 8/10 | 8/10 |
| Scalability | 8/10 | 4/10 |
| Support | 7/10 | 5/10 |
| Integration | 5/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $10/user/mo Core | €7/user/mo Business Starter |
| Estimated cost for 10 users | $450/mo Business | €211/mo Business Plus |
| Features | ||
| Gantt charts | ||
| Time tracking | ||
| App integrations | ||
| Client collaboration | ||
| Collaboration tools | ||
| File sharing | ||
| Task lists | ||
| Timeline view | ||
| Dashboards | Not listed | |
| Kanban boards | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task management | Not listed | |
| Workflow automation | Not listed | |
Celoxis vs Google Sheets cost by team size
| Team size | Celoxis | Google Sheets |
|---|---|---|
| 1 user | Contact for pricing | €21/moBusiness Plus |
| 5 users | $225/moBusiness | €106/moBusiness Plus |
| 10 users | $450/moBusiness | €211/moBusiness Plus |
| 25 users | $1,125/moBusiness | €528/moBusiness Plus |
| 50 users | $2,250/moBusiness | €1,055/moBusiness Plus |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Celoxis
- Higher Scalability score (8/10 vs 4/10)
- Higher Analytics score (8/10 vs 6/10)
- Better fit for enterprise (8/10 vs 4/10)
- Better fit for mid-market (9/10 vs 5/10)
- Includes Gantt charts, which Google Sheets lacks
GWhy choose Google Sheets
- Higher Cost score (9/10 vs 6/10)
- Higher Ease of Use score (8/10 vs 5/10)
- Better fit for freelancers (8/10 vs 1/10)
- Better fit for startups (7/10 vs 3/10)
Pros & Cons
Celoxis
Pros
- Dashboards and real-time reporting are the most praised feature in user reviews.
- It combines scheduling, resource capacity, timesheets, costing and billing in one tool, which suits PMOs.
- Read-only and client users are free, and the Business plan includes a client portal.
- It can be deployed on-premise as well as in the cloud, which few competitors offer.
- Customer queries are answered by engineers rather than scripted agents.
Cons
- Users describe the interface as cluttered and harder to navigate than it should be.
- Every plan requires at least five full-access users, and the published prices are annual only.
- Integrations such as Jira and QuickBooks cost extra below the Enterprise plan.
- Setting up tasks and recording progress takes noticeable effort, according to reviewers.
GGoogle Sheets
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
Not sold on either?
Frequently Asked Questions
Google Sheets scores higher on our Project Management criteria: 7.2/10 against 6.5/10 for Celoxis. The largest gap is in Scalability: 8/10 for Celoxis and 4/10 for Google Sheets.
No, neither Celoxis nor Google Sheets lists a free plan.
Google Sheets is the better fit for freelancers: we rate it 8/10 for them, against 1/10 for Celoxis.
Celoxis has Gantt charts and Time tracking, which Google Sheets lacks.
