Archibus vs MaintainX (2026): Pricing, Features & Verdict
Archibus and MaintainX both score 6.8/10 on our Industrial & Infrastructure Software criteria. Only MaintainX has a free plan.
Last updated: November 2026
Archibus
6.8/10
Archibus is an integrated workplace management system (IWMS) from Eptura. Large organizations use it to manage real estate, space, assets, leases, capital projects and facility maintenance.
MaintainX
6.8/10
Mobile-first maintenance management software (CMMS) that frontline maintenance and operations teams use to run work orders, preventive maintenance, inspections, assets and spare parts.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.8/10 | 6.8/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 7/10 |
| Support | 6/10 | 8/10 |
| Cost | 3/10 | 5/10 |
| Analytics | 7/10 | 6/10 |
| Ease of Use | 5/10 | 9/10 |
| Customization | 8/10 | 5/10 |
| Scalability | 9/10 | 7/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | Contact for pricing | $25/user/mo Essential |
| Estimated cost for 10 users | Contact for pricing | Free Basic |
| Features | ||
| Asset Registry | ||
| Offline Field App | ||
| Preventive Maintenance | ||
| Spare Parts Inventory | ||
| Work Orders | ||
| Condition Monitoring | Not listed | |
| GIS and Mapping | Not listed | |
| Inspection Checklists | Not listed | |
| SCADA and IoT Integration | Not listed | |
Archibus vs MaintainX cost by team size
| Team size | Archibus | MaintainX |
|---|---|---|
| 1 user | Contact for pricing | FreeBasic |
| 5 users | Contact for pricing | FreeBasic |
| 10 users | Contact for pricing | FreeBasic |
| 25 users | Contact for pricing | FreeBasic |
| 50 users | Contact for pricing | FreeBasic |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Who Archibus and MaintainX suit
Archibus fits enterprise better; MaintainX fits small business better.
| Audience | Archibus | MaintainX |
|---|---|---|
| Small Business | 2/10Partner-led implementation and per-user, module-based licensing make it too heavy for small firms. | 7/10A free Basic plan and quick setup help small teams, but core features such as parts inventory need the 65-dollar Premium tier. |
| Enterprise | 9/10It is built for large, complex portfolios, and Eptura says half of Fortune 500 brands are customers. | 7/10The Enterprise plan adds SSO, multi-site management, ERP integrations and a 99.9% uptime SLA, and the product now belongs to Autodesk. |
| Education | 7/10It suits large campuses that need space, asset and maintenance management in one system. | Not rated |
| Field Teams | Not rated | 8/10The mobile app works offline, scans barcodes and supports in-app messaging for technicians working away from a desk. |
| Government | 8/10There is a FedRAMP Authorized Archibus for Government edition for federal agencies. | Not rated |
| Healthcare | 7/10Hospital systems such as Stanford Health Care use it for space and move management. | Not rated |
| Logistics | Not rated | 6/10The Samsara and Motive integrations turn fleet fault codes and inspection reports into maintenance work. |
| Maintenance Teams | Not rated | 10/10The product is a CMMS built for maintenance technicians and managers, centred on work orders, preventive maintenance and asset history. |
| Manufacturing | Not rated | 9/10Integrations with MachineMetrics, Ignition and ERPs such as SAP suit plant-floor maintenance, and named customers include manufacturers such as Carrier and Interroll. |
| Operations Teams | Not rated | 8/10Inspections, procedures and audit trails support operational compliance checks across sites. |
| Real Estate | 8/10Lease administration, portfolio and space planning modules are core to the product. | Not rated |
Which One Should You Choose?
Why choose Archibus
- Higher Customization score (8/10 vs 5/10)
- Higher Scalability score (9/10 vs 7/10)
- Better fit for enterprise (9/10 vs 7/10)
Why choose MaintainX
- Has a free plan (Archibus does not)
- Higher Ease of Use score (9/10 vs 5/10)
- Higher Support score (8/10 vs 6/10)
- Better fit for small business (7/10 vs 2/10)
Pros & Cons
Archibus
Pros
- One system covers space, leases, assets, capital projects and maintenance, so large portfolios do not need separate tools.
- BIM integration and reporting compare well with other IWMS tools, according to reviewer feedback.
- A FedRAMP Authorized edition and an on-premise option suit government and security-sensitive buyers.
- The mobile technician app works offline and shows parts inventory.
- Integrations include Autodesk, Microsoft, GIS, Workday and ServiceNow.
- Reviewers said the interface improved noticeably from version 25 onward.
Cons
- Value for money is its lowest-rated area, at about 3.3 out of 5 on Capterra.
- Per-user licensing makes it expensive to give many people view-only or reporting access.
- Getting efficient workflows often requires paid customization, sometimes involving coding.
- Reviewers report slow performance, navigation that takes many clicks, and some trouble troubleshooting technical issues.
- It is sold only through partners, and no prices or free trial are published.
MaintainX
Pros
- Reviewers say the mobile app is easy to learn, and technicians can create and close work orders with little or no training.
- A free Basic plan with unlimited work orders, plus free requester accounts on every plan, lets staff outside maintenance submit requests at no cost.
- The inspection builder supports pass or fail steps, conditional logic, photos and e-signatures, and a failed step can create a corrective work order automatically.
- Ready-made ERP connectors for SAP, NetSuite, Dynamics 365 and Infor, plus machine-data links through MachineMetrics, Ignition and Samsara.
- Holds ISO 27001:2022 certification and has completed a SOC 2 audit.
- High ratings of about 4.8 out of 5 on both G2 and Capterra, from well over 1,000 reviews on each.
Cons
- Basic features such as parts inventory, meter-based PM and API access need Premium, which costs 65 to 75 dollars per user per month.
- Reviewers often say reporting and custom analytics are limited, especially on the lower tiers.
- Work order PDF layouts and workflows are hard to customize, according to reviewers.
- SSO, multi-site management and ERP integrations are Enterprise-only, and Enterprise is quoted rather than listed.
- Per-user pricing adds up quickly for large technician teams.
Not sold on either?
Frequently Asked Questions
Archibus and MaintainX both score 6.8/10 on our Industrial & Infrastructure Software criteria. The largest gap is in Ease of Use: 5/10 for Archibus and 9/10 for MaintainX.
MaintainX has a free plan; Archibus does not list one.
MaintainX is the better fit for small business: we rate it 7/10 for them, against 2/10 for Archibus.
