Microsoft 365 Copilot vs PolyAI: Complete Comparison (2026)
An in-depth comparison of Microsoft 365 Copilot and PolyAI to help you choose the right tool for your business.
Last updated: November 2026
Microsoft 365 Copilot
6.6/10
An AI assistant built into Word, Excel, PowerPoint, Outlook and Teams that drafts, summarizes and analyzes work content from an organization's Microsoft 365 data.
PolyAI
7.1/10
PolyAI builds enterprise voice AI agents that answer and resolve customer service calls, with chat and messaging channels, for large contact centers.
Feature-by-Feature Comparison
| Feature | M Microsoft 365 Copilot | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.6/10 | 7.1/10 |
| Integration | 9/10 | 8/10 |
| Analytics | 6/10 | 6/10 |
| Customization | 6/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Support | 6/10 | 8/10 |
| Cost | 4/10 | 3/10 |
| Scalability | 9/10 | 9/10 |
| Security | 8/10 | 9/10 |
| Output Quality | 6/10 | 9/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $25/user/mo Microsoft 365 Copilot Business | Contact for pricing |
| Estimated cost for 10 users | $252/mo Microsoft 365 Copilot Business | Contact for pricing |
| Features | ||
| AI Agents | ||
| Enterprise Controls | ||
| Knowledge Base Search | ||
| Transcription | ||
| API Access | Not listed | |
| Chatbots | Not listed | |
| Data Analysis | Not listed | |
| Text Generation | Not listed | |
| Voice and Audio | Not listed | |
| Workflow Automation | Not listed | |
Microsoft 365 Copilot vs PolyAI cost by team size
| Team size | Microsoft 365 Copilot | PolyAI |
|---|---|---|
| 1 user | $25/moMicrosoft 365 Copilot Business | Contact for pricing |
| 5 users | $126/moMicrosoft 365 Copilot Business | Contact for pricing |
| 10 users | $252/moMicrosoft 365 Copilot Business | Contact for pricing |
| 25 users | $630/moMicrosoft 365 Copilot Business | Contact for pricing |
| 50 users | $1,260/moMicrosoft 365 Copilot Business | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
MWhy choose Microsoft 365 Copilot
- Higher Integration score (9/10 vs 8/10)
- Higher Ease of Use score (7/10 vs 6/10)
- Better fit for small business (7/10 vs 2/10)
- Better fit for freelancers (3/10 vs 1/10)
Why choose PolyAI
- Higher Output Quality score (9/10 vs 6/10)
- Higher Customization score (8/10 vs 6/10)
Pros & Cons
MMicrosoft 365 Copilot
Pros
- Works directly inside Word, Excel, PowerPoint, Outlook and Teams, so users don't need to switch to a separate tool.
- Grounds answers in the organization's own email, SharePoint and OneDrive data, and respects the tenant's existing security and compliance settings.
- Teams meeting summaries with action items save time for meeting-heavy teams.
- Copilot Business brought the price for organizations with up to 300 users down to $21 from $30 while keeping the same functionality.
Cons
- It is an add-on, so the per-user cost comes on top of the base Microsoft 365 license.
- Reviewers report inconsistent output quality across the Office apps.
- Some users report daily usage or message limits.
- Overlapping product names (Copilot, Copilot Pro, Copilot Business) have led buyers to purchase the wrong tier.
PolyAI
Pros
- Reviewers repeatedly praise its natural-sounding voices and its handling of interruptions and topic changes in multi-turn calls.
- PolyAI claims around 90% end-to-end call resolution on its largest deployments and 99.994% trailing uptime.
- Compliance is strong for regulated industries: SOC 2 Type 2, ISO 27001, PCI DSS, GDPR, and US, UK, EU and APAC data residency.
- Managed pricing bundles maintenance, model upgrades, integrations and 24/7 support.
- One agent can serve voice, SMS, WhatsApp, web chat and email.
- G2 reviewers describe support as responsive during implementation.
Cons
- The platform has no public price, so buyers must go through a sales-led quote.
- Some users report occasional lag or slow responses.
- Reviewers want deeper voice analytics and reporting.
- It can struggle with complex or unusual interactions.
- It relies on underlying telephony providers rather than bundling a full phone system.
- It is oriented toward large enterprises, which makes it a poor fit for small teams.
Not sold on either?
Frequently Asked Questions
PolyAI scores higher on our AI Software criteria: 7.1/10 against 6.6/10 for Microsoft 365 Copilot. The largest gap is in Output Quality: 6/10 for Microsoft 365 Copilot and 9/10 for PolyAI.
No, neither Microsoft 365 Copilot nor PolyAI lists a free plan.
Microsoft 365 Copilot is the better fit for small business: we rate it 7/10 for them, against 2/10 for PolyAI.
