HaloPSA vs QuickBooks Time: Complete Comparison (2026)
An in-depth comparison of HaloPSA and QuickBooks Time to help you choose the right tool for your business.
Last updated: November 2026
HaloPSA
7.1/10
HaloPSA is a professional services automation platform for managed service providers and IT service teams. It combines ticketing, projects, time tracking, billing and reporting.
QuickBooks Time
5.8/10
Intuit's employee time tracking and scheduling app, formerly TSheets, with GPS, job tracking and payroll sync for QuickBooks Online users.
Feature-by-Feature Comparison
| Feature | | Q QuickBooks Time |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 5.8/10 |
| Analytics | 7/10 | 6/10 |
| Cost | 5/10 | 4/10 |
| Customization | 9/10 | 4/10 |
| Ease of Use | 5/10 | 8/10 |
| Integration | 8/10 | 7/10 |
| Scalability | 8/10 | 6/10 |
| Security | 9/10 | 6/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | £66/user/mo Halo (single plan) | $13/user/mo Workforce Premium |
| Estimated cost for 10 users | Contact for pricing | $120/mo Time Premium |
| Features | ||
| App integrations | ||
| Dashboards | ||
| Reporting | ||
| Scheduling | ||
| Time tracking | ||
| Client collaboration | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Task management | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
HaloPSA vs QuickBooks Time cost by team size
| Team size | HaloPSA | QuickBooks Time |
|---|---|---|
| 1 user | Contact for pricing | $30/moTime Premium |
| 5 users | Contact for pricing | $70/moTime Premium |
| 10 users | Contact for pricing | $120/moTime Premium |
| 25 users | Contact for pricing | $270/moTime Premium |
| 50 users | Contact for pricing | $520/moTime Premium |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose HaloPSA
- Higher Customization score (9/10 vs 4/10)
- Higher Security score (9/10 vs 6/10)
- Better fit for enterprise (7/10 vs 3/10)
- Better fit for mid-market (8/10 vs 6/10)
QWhy choose QuickBooks Time
- Higher Ease of Use score (8/10 vs 5/10)
- Better fit for small business (9/10 vs 7/10)
Pros & Cons
HaloPSA
Pros
- One per-agent plan includes every module and the AI features, with no paid add-ons.
- Portal customers and end users are free, so client collaboration does not add licence cost.
- More than 250 integrations, including accounting and RMM tools, are included at no extra charge.
- Broad compliance coverage includes ISO 27001, SOC 2 Type II, FedRAMP and HIPAA, plus SSO and audit logs.
- Reviewers describe the browser interface as modern and fast.
Cons
- Reviewers say the configuration menus are convoluted, and a consultant is often needed to get the most out of it.
- A paid onboarding package is mandatory and its price is not published.
- The project features are oriented toward IT service delivery rather than complex professional services projects.
- Some users report slowness and weaker calendar, notification and stock-control features.
- Per-agent costs add up for larger teams.
QQuickBooks Time
Pros
- Field crews can clock in from phones, with GPS and geofencing showing where they are working.
- Approved hours sync straight into QuickBooks Online payroll and invoicing, which cuts manual data entry.
- Reviewers say staff need little or no training to clock in and out.
- The tablet kiosk with PIN sign-in and photo capture works well for shared job-site devices.
- The Elite plan tracks estimated versus actual hours by project and task for job costing.
Cons
- Requires a QuickBooks Online subscription, so it fits poorly with other accounting systems.
- A monthly base fee on top of per-user charges makes it pricier than many rivals.
- Customization of rules, schedules and reports is limited, according to reviewers.
- Users report app freezing, slow loading and mobile sync lag.
- It has no project planning tools such as task boards or Gantt charts.
Not sold on either?
Frequently Asked Questions
HaloPSA scores higher on our Project Management criteria: 7.1/10 against 5.8/10 for QuickBooks Time. The largest gap is in Customization: 9/10 for HaloPSA and 4/10 for QuickBooks Time.
No, neither HaloPSA nor QuickBooks Time lists a free plan.
HaloPSA is the better fit for enterprise: we rate it 7/10 for them, against 3/10 for QuickBooks Time.
