GroupOffice vs Rukovoditel: Complete Comparison (2026)
An in-depth comparison of GroupOffice and Rukovoditel to help you choose the right tool for your business.
Last updated: November 2026
GroupOffice
6.3/10
Open-source groupware and CRM platform from Dutch firm Intermesh, combining email, calendar, contacts, projects, helpdesk and newsletters for businesses and public organisations.
Rukovoditel
6.1/10
Free, open-source, self-hosted PHP/MySQL app builder that small teams configure into a CRM, project tracker, helpdesk or ERP without coding.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 6.1/10 |
| Customization | 8/10 | 9/10 |
| Analytics | 3/10 | 6/10 |
| Integration | 5/10 | 4/10 |
| Support | 5/10 | 3/10 |
| Ease of Use | 6/10 | 4/10 |
| Security | 7/10 | 5/10 |
| Cost | 9/10 | 10/10 |
| Scalability | 5/10 | 5/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | Contact for pricing | Contact for pricing |
| Estimated cost for 10 users | Contact for pricing | Free Free (open source core) |
| Features | ||
| Collaboration | ||
| Contact Management | ||
| Customer Support Management | ||
| Integrations | ||
| Marketing Automation | ||
| Mobile Access | ||
| Built-in Calling | Not listed | |
| Lead Management | Not listed | |
| Opportunity Management | Not listed | |
| Reporting & Analytics | Not listed | |
| Sales Automation | Not listed | |
GroupOffice vs Rukovoditel cost by team size
| Team size | GroupOffice | Rukovoditel |
|---|---|---|
| 1 user | Contact for pricing | FreeFree (open source core) |
| 5 users | Contact for pricing | FreeFree (open source core) |
| 10 users | Contact for pricing | FreeFree (open source core) |
| 25 users | Contact for pricing | FreeFree (open source core) |
| 50 users | Contact for pricing | FreeFree (open source core) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose GroupOffice
- Higher Support score (5/10 vs 3/10)
- Higher Ease of Use score (6/10 vs 4/10)
- Better fit for enterprise (5/10 vs 3/10)
- Better fit for mid-market (5/10 vs 3/10)
Why choose Rukovoditel
- Higher Analytics score (6/10 vs 3/10)
- Higher Customization score (9/10 vs 8/10)
- Better fit for freelancers (6/10 vs 4/10)
Pros & Cons
GroupOffice
Pros
- The Community edition is free and open source under AGPL-3.0 with unlimited users, so there are no per-seat costs.
- Professional is a perpetual licence at €439 for up to 100 users, far cheaper than subscription CRMs for a team that size.
- Data can stay on your own servers or in a Dutch datacentre, and the vendor cites GDPR compliance, two-factor authentication and encryption.
- Standard protocols (ActiveSync, CalDAV, CardDAV, IMAP, WebDAV) sync mail, contacts and calendars to native apps on phones and desktops.
- The Studio module and custom fields let administrators build their own modules.
Cons
- CRM features centre on contacts, newsletters and tickets. No pipeline, lead scoring or sales analytics were found.
- Few user reviews exist, and most date from 2019 to 2020, so there is little recent independent evidence.
- Updates, phone support and managed setup cost extra through annual contracts.
- The vendor's site does not clearly show the hosted Online price.
Rukovoditel
Pros
- The core is free and open source, with no per-user fees.
- The Extension is a one-time 245 USD purchase that includes future updates, rather than a subscription.
- The visual designer lets you build custom entities, fields and relationships without programming.
- It is lightweight; one user reported it running quickly on under 1 GB of RAM.
Cons
- It needs considerable initial configuration and does not work as a CRM out of the box.
- The API, telephony, email marketing and Kanban require the paid Extension.
- It is self-hosted only, with no published compliance certifications or formal support plans.
- Independent review coverage is thin.
Not sold on either?
Frequently Asked Questions
GroupOffice scores higher on our CRM criteria: 6.3/10 against 6.1/10 for Rukovoditel. The largest gap is in Analytics: 3/10 for GroupOffice and 6/10 for Rukovoditel.
Yes, both GroupOffice and Rukovoditel have a free plan.
GroupOffice is the better fit for enterprise: we rate it 5/10 for them, against 3/10 for Rukovoditel.
