Google Sheets vs Todoist: Complete Comparison (2026)
An in-depth comparison of Google Sheets and Todoist to help you choose the right tool for your business.
Last updated: November 2026
Google Sheets
7.2/10
Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
Todoist
6.5/10
Todoist is a task manager from Doist for individuals and small teams, with natural-language task capture, shared team projects, and cross-platform apps.
Feature-by-Feature Comparison
| Feature | G Google Sheets | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.2/10 | 6.5/10 |
| Cost | 9/10 | 9/10 |
| Ease of Use | 8/10 | 9/10 |
| Analytics | 6/10 | 3/10 |
| Customization | 8/10 | 5/10 |
| Scalability | 4/10 | 4/10 |
| Support | 5/10 | 6/10 |
| Integration | 7/10 | 7/10 |
| Security | 7/10 | 5/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | €7/user/mo Business Starter | $7/mo Pro |
| Estimated cost for 10 users | €211/mo Business Plus | $100/mo Business |
| Features | ||
| Kanban boards | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Spreadsheet interface | ||
| Task lists | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Gantt charts | ||
| Goals and OKRs | Not listed | |
| Scheduling | Not listed | |
| Task management | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
Google Sheets vs Todoist cost by team size
| Team size | Google Sheets | Todoist |
|---|---|---|
| 1 user | €21/moBusiness Plus | $7/moPro |
| 5 users | €106/moBusiness Plus | $50/moBusiness |
| 10 users | €211/moBusiness Plus | $100/moBusiness |
| 25 users | €528/moBusiness Plus | $250/moBusiness |
| 50 users | €1,055/moBusiness Plus | $500/moBusiness |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
GWhy choose Google Sheets
- Higher Analytics score (6/10 vs 3/10)
- Higher Customization score (8/10 vs 5/10)
Why choose Todoist
- Has a free plan (Google Sheets does not)
- Higher Ease of Use score (9/10 vs 8/10)
- Higher Support score (6/10 vs 5/10)
- Includes Kanban boards, which Google Sheets lacks
Pros & Cons
GGoogle Sheets
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
Todoist
Pros
- Natural-language input turns phrases such as 'every Monday' into due dates and recurring tasks.
- The free plan is usable, and Pro costs only $60 a year.
- Business is $8 per user per month on annual billing, which is cheaper than most team work-management tools.
- About 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, and n8n.
- Reviewers say new and nontechnical employees learn the core features quickly.
Cons
- No task dependencies, Gantt charts, workload views, or true start dates.
- Structural caps of 300 active tasks and 20 sections per project.
- Reporting is limited to activity history, with no project analytics dashboards.
- The security page lists no SSO and no named SOC 2 or ISO certifications.
- Moving data with CSV leaves out completed tasks, filters, and Karma progress.
Not sold on either?
Frequently Asked Questions
Google Sheets scores higher on our Project Management criteria: 7.2/10 against 6.5/10 for Todoist. The largest gap is in Analytics: 6/10 for Google Sheets and 3/10 for Todoist.
Todoist has a free plan; Google Sheets does not list one.
Todoist has Kanban boards, which Google Sheets lacks.
