Google Sheets vs TaskRay: Complete Comparison (2026)
An in-depth comparison of Google Sheets and TaskRay to help you choose the right tool for your business.
Last updated: November 2026
Google Sheets
7.2/10
Google Sheets is a browser-based spreadsheet in Google Workspace that teams can edit together and often use to track simple projects and tasks.
TaskRay
6.4/10
TaskRay is a Salesforce-native project management app that helps post-sale teams run customer onboarding, implementations, and installations inside Salesforce.
Feature-by-Feature Comparison
| Feature | G Google Sheets | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.2/10 | 6.4/10 |
| Cost | 9/10 | 4/10 |
| Ease of Use | 8/10 | 6/10 |
| Analytics | 6/10 | 7/10 |
| Customization | 8/10 | 7/10 |
| Scalability | 4/10 | 7/10 |
| Support | 5/10 | 8/10 |
| Integration | 7/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | €7/user/mo Business Starter | Contact for pricing |
| Estimated cost for 10 users | €211/mo Business Plus | Contact for pricing |
| Features | ||
| Gantt charts | ||
| Kanban boards | ||
| Time tracking | ||
| App integrations | ||
| Client collaboration | ||
| Collaboration tools | ||
| Spreadsheet interface | ||
| Task lists | ||
| Timeline view | ||
| Workflow automation | ||
| Dashboards | Not listed | |
| File sharing | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Task management | Not listed | |
Google Sheets vs TaskRay cost by team size
| Team size | Google Sheets | TaskRay |
|---|---|---|
| 1 user | €21/moBusiness Plus | Contact for pricing |
| 5 users | €106/moBusiness Plus | Contact for pricing |
| 10 users | €211/moBusiness Plus | Contact for pricing |
| 25 users | €528/moBusiness Plus | Contact for pricing |
| 50 users | €1,055/moBusiness Plus | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
GWhy choose Google Sheets
- Higher Cost score (9/10 vs 4/10)
- Higher Ease of Use score (8/10 vs 6/10)
- Better fit for freelancers (8/10 vs 1/10)
- Better fit for startups (7/10 vs 3/10)
Why choose TaskRay
- Higher Scalability score (7/10 vs 4/10)
- Higher Support score (8/10 vs 5/10)
- Better fit for enterprise (8/10 vs 4/10)
- Better fit for mid-market (8/10 vs 5/10)
- Includes Gantt charts, which Google Sheets lacks
Pros & Cons
GGoogle Sheets
Pros
- Real-time co-editing, comments and version history make it easy for a team to share one tracker.
- Prebuilt project management and event-planning templates mean teams do not have to build a tracker from scratch.
- There is no extra cost for organisations that already pay for Google Workspace seats.
- Connected Sheets can analyse BigQuery or Looker data with billions of rows directly in a spreadsheet.
- On higher Workspace tiers, Gemini can create trackers and write formulas from plain-language prompts.
Cons
- It has no native Gantt charts, task dependencies or time tracking for real project scheduling.
- Missed deadlines do not trigger automatic alerts, so team members have to be notified by hand.
- Large or complex shared sheets slow down and are easy to break when several people edit at once.
- Timeline view is limited to certain paid Workspace editions.
- Dashboards and reporting have to be built by hand or added with add-ons.
TaskRay
Pros
- It runs natively in Salesforce, so project work sits next to account and opportunity data and teams re-enter less data.
- Teams can clone templates for each new customer, which keeps onboarding consistent.
- Reviewers praise the customer support, and a free Standard support tier comes with every license.
- Higher tiers include detailed resource management, such as capacity, utilization, and forecasting.
Cons
- It requires an existing Salesforce org, so teams outside the Salesforce ecosystem can't use it.
- No prices are published for any tier, so buyers must contact sales for a quote.
- Reviewers report a steep learning curve for staff who don't know Salesforce.
- Some users say it feels slower than standalone project tools because of Salesforce platform latency.
Not sold on either?
Frequently Asked Questions
Google Sheets scores higher on our Project Management criteria: 7.2/10 against 6.4/10 for TaskRay. The largest gap is in Cost: 9/10 for Google Sheets and 4/10 for TaskRay.
No, neither Google Sheets nor TaskRay lists a free plan.
Google Sheets is the better fit for freelancers: we rate it 8/10 for them, against 1/10 for TaskRay.
TaskRay has Gantt charts, Kanban boards and Time tracking, which Google Sheets lacks.
