EGroupware vs ERPNext: Complete Comparison (2026)
An in-depth comparison of EGroupware and ERPNext to help you choose the right tool for your business.
Last updated: November 2026
EGroupware
5.6/10
EGroupware is an open-source groupware suite from Germany. It combines CRM address books, calendars, a helpdesk tracker, projects and file sharing for organisations that care about data sovereignty.
ERPNext
6.5/10
Open-source ERP from Frappe with built-in CRM for leads, opportunities, quotations and campaigns, aimed at small and mid-sized businesses that need sales tied to accounting and stock.
Feature-by-Feature Comparison
| Feature | | E ERPNext |
|---|---|---|
| Scores | ||
| Overall Rating | 5.6/10 | 6.5/10 |
| Customization | 6/10 | 9/10 |
| Analytics | 3/10 | 5/10 |
| Integration | 5/10 | 6/10 |
| Support | 5/10 | 5/10 |
| Ease of Use | 4/10 | 4/10 |
| Security | 7/10 | 6/10 |
| Cost | 8/10 | 9/10 |
| Scalability | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | €22/mo eCloud NGO | $5/mo Sites |
| Estimated cost for 10 users | Free Community Edition (on-premises) | Free Self-hosted (open source) |
| Features | ||
| Collaboration | ||
| Contact Management | ||
| Customer Support Management | ||
| Integrations | ||
| Mobile Access | ||
| Built-in Calling | Not listed | |
| Lead Management | Not listed | |
| Marketing Automation | Not listed | |
| Opportunity Management | Not listed | |
| Reporting & Analytics | Not listed | |
EGroupware vs ERPNext cost by team size
| Team size | EGroupware | ERPNext |
|---|---|---|
| 1 user | FreeCommunity Edition (on-premises) | FreeSelf-hosted (open source) |
| 5 users | FreeCommunity Edition (on-premises) | FreeSelf-hosted (open source) |
| 10 users | FreeCommunity Edition (on-premises) | FreeSelf-hosted (open source) |
| 25 users | FreeCommunity Edition (on-premises) | FreeSelf-hosted (open source) |
| 50 users | FreeCommunity Edition (on-premises) | FreeSelf-hosted (open source) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose EGroupware
- Higher Security score (7/10 vs 6/10)
EWhy choose ERPNext
- Higher Customization score (9/10 vs 6/10)
- Higher Analytics score (5/10 vs 3/10)
- Better fit for sales teams (5/10 vs 3/10)
Pros & Cons
EGroupware
Pros
- A free open-source Community Edition allows unlimited users when you host it yourself.
- Cloud hosting in German data centres, with a GDPR focus, suits EU organisations that care about data sovereignty.
- CRM address books, calendars, a helpdesk tracker, projects and files come in one suite.
- The base cloud fee is low, at 3.65 EUR per user per month, and there are discounted NGO and school plans.
- Built-in links to Collabora, Jitsi, BigBlueButton and Placetel telephony.
Cons
- The CRM is basic, with no evident sales pipeline or marketing automation.
- Reviewers describe the interface as dated and the mobile experience as awkward.
- Support is billed by the hour, and Community Edition support costs 350 EUR per hour.
- Pricing is complex, with fair-use fees, concurrent-user minimums and 12-month terms on on-premises plans.
- There are very few user reviews on G2 and Capterra.
EERPNext
Pros
- All modules are free and open source with no per-user fees, so costs scale with compute rather than headcount.
- Leads, opportunities and quotations connect directly to sales orders, invoices and stock in the same system.
- Highly customizable: reviewers praise changing forms without code, with full scripting and custom apps for developers.
- Wide set of built-in connectors, including Twilio and Exotel telephony, Stripe, PayPal, Shopify, WooCommerce and Plaid.
- Cheap managed hosting on Frappe Cloud starting at $5 a month, with a 14-day trial.
Cons
- The ERPNext CRM workspace is scheduled for removal in version 17, and Frappe recommends its separate Frappe CRM app instead.
- Reviewers say setup and integration with legacy systems require skilled technical staff.
- Reviewers report performance slowdowns with large databases.
- Reporting is described as limited by some reviewers, and the interface as dated.
- The Product Warranty covers bug fixes only, not functional support.
Not sold on either?
Frequently Asked Questions
ERPNext scores higher on our CRM criteria: 6.5/10 against 5.6/10 for EGroupware. The largest gap is in Customization: 6/10 for EGroupware and 9/10 for ERPNext.
Yes, both EGroupware and ERPNext have a free plan.
ERPNext is the better fit for sales teams: we rate it 5/10 for them, against 3/10 for EGroupware.
