Celoxis vs YouTrack: Complete Comparison (2026)
An in-depth comparison of Celoxis and YouTrack to help you choose the right tool for your business.
Last updated: November 2026
Celoxis
6.5/10
Celoxis is project portfolio management software for PMOs and mid-to-large organizations. It covers scheduling, resource capacity, timesheets, project financials and client portals, in the cloud or on-premise.
YouTrack
7.3/10
JetBrains' issue tracker and project management tool for software and business teams, with agile boards, Gantt charts, a knowledge base, and a helpdesk.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7.3/10 |
| Analytics | 8/10 | 7/10 |
| Cost | 6/10 | 9/10 |
| Customization | 8/10 | 9/10 |
| Ease of Use | 5/10 | 6/10 |
| Integration | 5/10 | 6/10 |
| Scalability | 8/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $10/user/mo Core | $5/user/mo Cloud (per user) |
| Estimated cost for 10 users | $450/mo Business | Free Free |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| Dashboards | ||
| Gantt charts | ||
| Reporting | ||
| Task management | ||
| Time tracking | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Docs | Not listed | |
| File sharing | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Scheduling | Not listed | |
| Task lists | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
Celoxis vs YouTrack cost by team size
YouTrack costs less from 5 users.
| Team size | Celoxis | YouTrack |
|---|---|---|
| 1 user | Contact for pricing | FreeFree |
| 5 users | $225/moBusiness | FreeFree |
| 10 users | $450/moBusiness | FreeFree |
| 25 users | $1,125/moBusiness | $135/moCloud (per user) |
| 50 users | $2,250/moBusiness | $270/moCloud (per user) |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Celoxis
- Higher Analytics score (8/10 vs 7/10)
- Higher Scalability score (8/10 vs 7/10)
Why choose YouTrack
- Has a free plan (Celoxis does not)
- Lower estimated cost for 10 users: Free vs $450/mo
- Higher Cost score (9/10 vs 6/10)
- Higher Customization score (9/10 vs 8/10)
- Better fit for startups (8/10 vs 3/10)
Pros & Cons
Celoxis
Pros
- Dashboards and real-time reporting are the most praised feature in user reviews.
- It combines scheduling, resource capacity, timesheets, costing and billing in one tool, which suits PMOs.
- Read-only and client users are free, and the Business plan includes a client portal.
- It can be deployed on-premise as well as in the cloud, which few competitors offer.
- Customer queries are answered by engineers rather than scripted agents.
Cons
- Users describe the interface as cluttered and harder to navigate than it should be.
- Every plan requires at least five full-access users, and the published prices are annual only.
- Integrations such as Jira and QuickBooks cost extra below the Enterprise plan.
- Setting up tasks and recording progress takes noticeable effort, according to reviewers.
YouTrack
Pros
- The free plan includes up to 10 users with the full feature set, so small teams can run it at no cost.
- Paid Cloud plans start at $5.40 per user per month, or $4.50 on annual billing, which is cheap for this category.
- Scripted workflows and custom fields allow a high level of process customization.
- Boards, a Gantt chart, a knowledge base, whiteboards, time tracking, and a helpdesk come in one product.
- It integrates tightly with JetBrains IDEs and TeamCity, as well as GitHub, GitLab, and Bitbucket.
- It can be self-hosted through the Server edition.
Cons
- Reviewers say new users struggle with the query language and configuration.
- Reviewers describe setting up the permission hierarchy as tricky and a matter of trial and error.
- It has fewer third-party integrations than Jira.
- The mobile app lacks some desktop features.
- Cloud storage is set at 3 GB per user and cannot be bought separately.
Not sold on either?
Frequently Asked Questions
YouTrack scores higher on our Project Management criteria: 7.3/10 against 6.5/10 for Celoxis. The largest gap is in Cost: 6/10 for Celoxis and 9/10 for YouTrack.
YouTrack costs less for 10 users: free on its Free plan, against about $450/mo on its Business plan for Celoxis, billed monthly.
YouTrack has a free plan; Celoxis does not list one.
YouTrack is the better fit for freelancers: we rate it 6/10 for them, against 1/10 for Celoxis.
