Bookkeeper360 vs Pilot Comparison
Compare Bookkeeper360 vs Pilot features, pricing, and more.
Last updated: November 2026
Bookkeeper360
6.1/10
Outsourced bookkeeping, tax, payroll and fractional CFO service for US small businesses, with its own reporting dashboard and app built on Xero or QuickBooks.
Pilot
6.4/10
Pilot is a US bookkeeping, tax, and CFO service for startups and small businesses. It pairs software with human accountants and charges by monthly expense volume.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.1/10 | 6.4/10 |
| Scalability | 6/10 | 6/10 |
| Analytics | 7/10 | 6/10 |
| Compliance | 7/10 | 7/10 |
| Integration | 6/10 | 6/10 |
| Security | 5/10 | 6/10 |
| Support | 8/10 | 7/10 |
| Cost | 3/10 | 5/10 |
| Customization | 6/10 | 6/10 |
| Ease of Use | 8/10 | 8/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $400/mo Bookkeeping | $99/mo Essentials |
| Estimated cost for 10 users | $400/mo Bookkeeping | $99/mo Essentials |
| Features | ||
| Accountant Access | ||
| Accounts Payable | ||
| Bank Reconciliation | ||
| Budgeting and Forecasting | ||
| Financial Reporting | ||
| General Ledger | ||
| Invoicing | ||
| Payroll | ||
| Tax Compliance | ||
Bookkeeper360 vs Pilot cost by team size
Pilot costs less at every team size we checked.
| Team size | Bookkeeper360 | Pilot |
|---|---|---|
| 1 user | $400/moBookkeeping | $99/moEssentials |
| 5 users | $400/moBookkeeping | $99/moEssentials |
| 10 users | $400/moBookkeeping | $99/moEssentials |
| 25 users | $400/moBookkeeping | $99/moEssentials |
| 50 users | $400/moBookkeeping | $99/moEssentials |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Bookkeeper360
- Higher Analytics score (7/10 vs 6/10)
- Higher Support score (8/10 vs 7/10)
Why choose Pilot
- Lower estimated cost for 10 users: $99/mo vs $400/mo
- Higher Cost score (5/10 vs 3/10)
- Higher Security score (6/10 vs 5/10)
- Better fit for startups (10/10 vs 8/10)
Pros & Cons
Bookkeeper360
Pros
- Every client gets a dedicated US-based team reachable by chat, phone or email, and the pricing page describes support as unlimited.
- Clients can add tax, sales tax, payroll, HR and CFO work to bookkeeping, so one firm can handle the whole back office.
- There is no long-term contract, and month-to-month billing is available.
- Its web and mobile dashboards show cash, burn rate and runway on top of the Xero or QuickBooks ledger.
- It works with common small business apps, including Gusto, ADP, BILL, Ramp, Shopify, Amazon and A2X.
Cons
- Plans start at $400 per month, which reviewers call pricey compared with competitors.
- Published prices are only starting points, and the final cost depends on a quote.
- It works only on Xero or QuickBooks, so it cannot be used with FreshBooks or Wave.
- The site gives no public detail on security certifications.
- It is a managed service rather than self-serve software, so in-house finance teams have less direct control over the books.
Pilot
Pros
- Essentials starts at 99 dollars a month, which is low for managed bookkeeping.
- Bookkeeping, tax filing, fractional CFO, R&D credit, and stock administration are available from one provider.
- Long experience with venture-backed startups, with discounts for pre-revenue companies.
- Capterra users rate it 4.7 out of 5.
Cons
- Essentials is cash-basis only, with in-app support and no assigned human bookkeeper.
- Core reports arrive by the 10th business day, so last month's numbers land mid-month.
- Full AP, AR, and payroll administration require the sales-quoted Custom tier.
- Some reviewers report delayed reports, occasional service lapses, and high cost for very early-stage companies.
- Built around QuickBooks Online and US tax, so it suits non-US businesses less well.
Not sold on either?
Frequently Asked Questions
Pilot scores higher on our Finance Software criteria: 6.4/10 against 6.1/10 for Bookkeeper360. The largest gap is in Cost: 3/10 for Bookkeeper360 and 5/10 for Pilot.
Pilot costs less for 10 users: about $99/mo on its Essentials plan, against about $400/mo on its Bookkeeping plan for Bookkeeper360, billed monthly.
No, neither Bookkeeper360 nor Pilot lists a free plan.
Pilot is the better fit for startups: we rate it 10/10 for them, against 8/10 for Bookkeeper360.
